Admin Executive Receptionist

2 weeks ago

Singapore CHARIOTS CONSULTANCY PTE. LTD. Full time

Chariots Consultancy is a forward-thinking creative consultancy dedicated to helping brands unlock their full potential through innovative strategies and impactful design. We specialize in blending creativity with data-driven insights to craft tailored solutions that resonate with your audience and drive measurable results. Whether you are building your brand from ground up or seeking fresh perspectives to elevate your current presence, our team is here to turn your vision into reality.

As we grow, we 're looking for a proactive and organized Admin Executive cum Receptionist to join our team and ensure smooth day-to-day operations. As an Admin Executive cum Receptionist, you will be the face of our company, managing front-desk operations while also handling administrative tasks to keep our office running efficiently. You will be responsible for creating a welcoming environment for clients, supporting the team with administrative needs, and ensuring all administrative processes are seamless.

**Key Responsibilities**:
Reception & Front Desk Management:

- Greeting and welcome visitors, clients, and employees in a professional and friendly manner.
- Maintain a clean and organized reception area.

Administrative Support:

- Handle office supplies, inventory, and procurement to ensure a well-equipped workplace.
- Coordinate meetings, appointments, conference room bookings.
- Assist in document management, filing, and data-entry.

Operational & Office Management:

- Oversee courier and mail services.
- Assist in event coordination and office celebrations.
- Ensure compliance with company policies and procedures.
- Oversee overall cleanliness and tidiness of the office as the direct report of the office cleaner cum tea lady.

Perform any other duties as assigned.

**Requirements**:

- Diploma In Business Administration, Office Management, or related field.
- Minimum 3 years of experience in administrative and receptionist roles, preferably in a creative or startup environment.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Proactive and problem-solving mindset.
- Versatile with an ability to work independently in a fast-paced, dynamic environment.

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