Receptionist & Admin Assistant

2 weeks ago

Singapore GRANITE ASIA CAPITAL PTE. LTD. Full time

**Job Summary**:
We are seeking a professional and detail-oriented Receptionist and Admin Assistant with the potential to grow into an Executive Assistant role to the Partners.

**Key Responsibilities**:
**1. Receptionist Duties**:

- Greet visitors, clients, and staff professionally and courteously.
- Answer and direct incoming phone calls to the appropriate team members.
- Maintain the reception area, ensuring it is clean, organized, and welcoming.
- Manage incoming and outgoing mail and packages.
- Handle general inquiries and provide information about the company.

**2. Administrative Support**:

- Assist with scheduling meetings, conference rooms, and appointments for staff.
- Assist in maintaining office supplies and inventory, coordinating with vendors when necessary.
- Support the organization of company events, meetings, and lunches.
- Ensure the smooth operation of office facilities and equipment.
- Handle additional tasks to support various departments as needed.

**3. Executive Assistant Potential**:

- Provide calendar management support for the Partners, scheduling appointments and managing time effectively.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for the Partners.
- Prepare presentations and assist with communication and correspondence on behalf of the Partners.
- Assist with confidential and sensitive information, maintaining discretion at all times.

**Skills & Qualifications**:

- Proven experience as a receptionist, administrative assistant, or in a similar role.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and in a team.
- Detail-oriented with a high level of accuracy.
- A proactive attitude and willingness to learn and take on new responsibilities.

**Career Growth Opportunity**:

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