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General Affairs Admin Executive

2 weeks ago

Singapore Cesil&Co Pte. Ltd Full time

**Responsibilities**:
**General Admin**
- General Affairs Admin Executive, who will provide general administrative and secretarial support to the Director and Project Manager
- In charge and full support in office establishment and maintain daily office operations
- Support IT-related works such as maintenance of employees' workstations
- Organise and execute company activities, including staff meeting agendas, all hands meeting, lunches, team social events and festive celebrations
- Serve as a lead of company events
- Preparing and maintaining company databases in Google sheet/Wrike platform for various projects and tasks
- Create and maintain filing systems (electronic)
- Assist with a purchase requisition - pantry, office equipment etc
- Maintain a tidy and well-organized pantry, meeting rooms, and office common areas
- Main liaison person with external vendors on maintenance of office equipment and operations
- Oversees office renovation/repairs works
- Answer phones and greet visitors
- Assist in any ad-hoc duties assigned by management

**HR Admin**
- Assist in overall HR functions to ensure efficiency in day-to-day operations which includes
- Create and post Job Ads on recruiting platforms whenever required for recruiting.
- Create/follow up Work Orders to outsourcing companies/vendors
- Monitor the service and maintenance contracts/employee records
- Manage onboarding/off-boarding of employees
- Administrate staff access passes, equipment etc
- Assist to implement HR & Administrative policies and procedures

**Finance Admin**
- Assist in bank reconciliation and list of accrual
- Administrate/tally invoices relating to procurement and other monthly expenses.

**Requirements**:

- Preferably at least 2 years of working experience in Administrative work
- Basic Accounting Knowledge will be an added advantage.
- He/she should possess a positive attitude, is well-organized and able to multitask
- Familiar with Microsoft, Google system and Apple MacOS system
- Works independently, good team player, possess excellent communication and interpersonal skills

**Perks**

⦁ Monday to Friday, 9am to 6pm

⦁ Free snacks and drinks in the office pantry

⦁ Comprehensive medical benefit

⦁ Located above Suntec City Mall (Plenty of food options and near Esplanade and Promenade MRT)

⦁ Access to Suntec Tower 2 recreational facilities (Swimming Pool & Tennis Court)

⦁ Work Life Balance

**Job Types**: Full-time, Permanent

**Salary**: $2,000.00 - $3,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

Work Location: One location