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Executive Assistant to The CEO and Head of

2 weeks ago

Singapore ALTI WEALTH MANAGEMENT (SINGAPORE) PTE. LTD. Full time

**JOB DESCRIPTION**

The Executive Assistant is responsible for providing comprehensive support to the CEO, the Head of Investments, and the Board of Directors of Singapore, and managing the company’s office operations. She/he shall complete a broad variety of administrative and operational tasks that facilitate the CEO and HEAD OF INVESTMENTS’s leadership of the company, including:

- Working closely with the CEO and the HEAD OF INVESTMENTS to keep them well informed of upcoming commitments and responsibilities. Acting as a “barometer” for the CEO and the HEAD OF INVESTMENTS, having a sense for the issues taking place in the environment and keeping them updated. Anticipate CEO and HEAD OF INVESTMENTS’s needs in advance of meetings, conferences, travels, etc.
- Managing and coordinating CEO and HEAD OF INVESTMENTS’s extremely active schedule.
- Making direct travel arrangements, e.g. flights, hotel bookings, etc. for CEO and HEAD OF INVESTMENTS’s travels, itineraries, and agendas.
- Taking care of the end-to-end meeting process - including setting up the meeting facilities, taking minutes, preparation of refreshments, and development of presentations
- Developing, compiling, and distributing presentation materials for CEO and HEAD OF INVESTMENTS meetings.
- Monitoring and completing CEO and HEAD OF INVESTMENTS expense reports.
- Developing and maintaining a filing system for CEO and HEAD OF INVESTMENTS’s office.
- Collaborating with the Executive Team to coordinate the CEO and HEAD OF INVESTMENTS’s activities as and when required. Following up on & updating Outlook on contacts made by them to keep track of and cultivate ongoing relationships.
- Coordinating all Executive Team meetings and assisting staff meetings and events as needed.
- Providing event management support as requested and hospitality to all guests to help create a welcoming environment.
- Answering main phone line and respond to inquiries, welcoming and receiving guests, etc.
- Supporting in other office operations, i.e., monitoring of office, pantry, and general supplies, assist in collecting and distributing mails.
- Taking care of the company’s office, e.g., replenish office materials such as printer supplies, paper, office supplies, pantry supplies, etc.

**QUALIFICATIONS AND COMPETENCIES**
- Possess at least Bachelor’s degree/Post Graduate Diploma/Professional Degree in any field, with a degree in psychology a plus.
- At least 5 years of relevant working experience supporting C-Level Executives.
- Strong organizational skills and excellent in time management.
- Able to prioritize multiple tasks seamlessly with excellent attention to detail, and to complete a high volume of tasks and projects with little or no guidance.
- Display an entrepreneurial mindset, able to quickly adapt and switch gears at a moment’s notice.
- Dedicated, takes pride in top quality work.
- Required language(s): English, Chinese (written and oral Mandarin a must, and Cantonese an asset)
- A keen interest and/or exposure to philanthropy matters is a plus.