Office Admin Manager

1 week ago


Singapore Manulife Full time

Manulife US Real Estate Investment Trust (Manulife US REIT) is a Singapore REIT listed on the Singapore Exchange Securities Trading Limited (the SGX-ST) since 20 May 2016.

We are looking for an Office Admin Manager to support Manulife US REIT in the daily office operations.

**Responsibilities**:
**Office Administration**
- Manage day-to-day office operations, requirements and maintenance
- Liaise with vendors / suppliers and arrange payments
- Assist to coordinate for document archive storage
- Stationery and office pantry orders
- Daily mail collection and courier arrangements
- Assist to arrange baby vouchers, wreath, fruit baskets and etc.
- Arrange Chinese New Year mandarin oranges and red packets for staff
- Appointed Fire Warden
- Liaise with office building’s Management Office on the aircon extension, servicing and etc.
- Run monthly in-office presence report for submission

**Secretarial and Administrative Support**

**Human Resource Administration**
- Administrative arrangements for new hire on-boarding and leaver off-boarding
- Update Organization Chart
- Maintain a record of staff personal details
- Record and update staff training hours
- Keep track of staff mandatory block leave
- Assist to provide HR statistics and staff training hours for Sustainability Report

**IT Administration**
- Assist in IT-related requests and support
- Business Continuity Plan (BCP) coordinator
- Office building’s annual power shutdown - ensure mínimal disruption to the business
- User testing for Disaster Recovery exercises

**Others**
- Assist to maintain unitholders’ enquiry mailbox
- Other tasks and duties as assigned from time to time

**Knowledge/Skills/Competencies**:

- Proven experience as an Office Admin Manager, Office Manager, or similar role.
- Experience in managing office operations and administration and vendor management
- Good organizational and multitasking abilities to manage a variety of tasks efficiently.
- Meticulous, articulate and ability to work independently
- Proactive and self-motivated approach to identifying and addressing office needs and improvements.
- Excellent time management skills to prioritize tasks and meet deadlines.
- Ability to work well in a team environment and collaborate with other departments

**What motivates you?**
- You obsess about customers, listen, engage and act for their benefit.
- You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
- You thrive in teams and enjoy getting things done together.
- You take ownership and build solutions, focusing on what matters.
- You do what is right, work with integrity and speak up.
- You share your humanity, helping us build a diverse and inclusive work environment for everyone.

**What can we offer you?**
- A competitive salary and benefits packages.
- A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
- A focus on growing your career path with us.
- Flexible work policies and strong work-life balance.Professional development and leadership opportunities.

**Our commitment to you**
- Values-first culture
We lead with our Values every day and bring them to life together.
- Boundless opportunity
We create opportunities to learn and grow at every stage of your career.
- Continuous innovation
We invite you to help redefine the future of financial services.
- Delivering the promise of Diversity, Equity and Inclusion
We foster an inclusive workplace where everyone thrives.
- Championing Corporate Citizenship
We build a business that benefits all stakeholders and has a positive social and environmental impact.

**About Manulife and John Hancock**

**Manulife is an Equal Opportunity Employer**

**Working Arrangement**

Hybrid


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