Office Manager

2 weeks ago

Singapore Finn Partners Full time

We are looking for an **Office Manager/Personal Assistant** to join our growing team. If you’re passionate about ensuring everything runs like clockwork in an office, and love helping to organise and coordinate office activities and initiatives, you’re the person we’re looking for.

Finn Partners Singapore is an integrated marketing agency, offering a full suite of communication services spanning public relations, digital marketing, content marketing, marketing analytics and insights, and social media marketing.

**As part of your day-to-day job, you will**:

- Manage office facilities & vendors including managing the lease, office fitouts, equipment purchases, office & pantry supplies, cleaning services, security services, and other suppliers.
- Provide administrative support to the Managing Partner to enable her to operate efficiently and manage the company.
- Maintain employee lists, organisation charts and other company documents.
- Support & administer office culture initiatives, including service anniversary recognition, birthday gifts/celebrations & special events.
- Contribute to maintaining a safe office through managing and updating policies, procedures, issue management, including the COVID-19 safe management policy.
- Provide IT administration support through liaising with helpdesks, onboarding new users, escalating IT support issues, managing and ordering IT equipment.
- Procure or produce company collaterals (e.g. letterheads & templates, branded swag, trade announcements, and so on).

**We are looking for someone who**:

- Proven work experience as an Office Manager & Personal Assistant or relevant role
- Excellent organisational skills, with an ability to prioritise and manage work
- Ability to work independently and problem solve
- Experience with using an HRIS would be an advantage
- Diploma or Certificate in Business Administration is preferred

**We’re committed to building a healthy, happy team, starting with**:

- 20 days of annual leave
- 4 days of mental health leave annually (no questions asked)
- FINN-ishing early once a month to rest, relax, and recharge
- Flexible working arrangements (in terms of hours, locations, and outfits)
- A competitive salary and benefits package
- A well-stocked pantry
- Lots of fun, laughter, and love

**What's great about FINN?**
Work hard. Have fun. No drama. We are the most un-agency agency you will ever work for, largely because we were founded by two geeks, Yinch and Allan, who simply didn’t know better.

FINN offers the best of both worlds — the heritage of a homegrown agency, plus a global network spanning 26 cities. We’re proud of our 1200-strong team and believe (relentlessly) in the work we do.

With us, you’ll get to support some of the biggest (and seriously cool) companies in the world. Uncover the world of endless transformation and get behind the latest technologies in every industry — from cybersecurity to healthcare.

Will it be fun? You better believe it. Check out our Facebook page and find out more about the kinds of things we get up to.

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