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Office & Project Administrator

1 week ago

Singapore Offshore Wind Consultants Ltd Full time

Office & Project Administrator
Application Deadline:
14 March 2025
Department:
Oil & Gas
Employment Type:
Permanent - Full Time
Location:
Singapore
Reporting To:
Kristy Lok
Description
Be the energy behind change. Join ABL Group.
ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.
We are excited to announce an opening for the position of
Office & Project Administrator . As a vital member of our team, you will play an essential role in managing office operations and supporting the smooth execution of various projects.
What you will be doing.
The Office & Project Administrator will oversee office operations, provide administrative support, and facilitate efficient workflow across departments. This role involves handling reception duties, office administration, travel coordination, project support, and documentation management. The ideal candidate will ensure smooth operational processes while adhering to company policies and quality standards.
General Administration & Office Management
Perform reception duties, acting as the first point of contact for clients and ensuring professional service delivery.
Manage all general office administration tasks, including ordering and maintaining office supplies, stationery, and equipment.
Organize and store paperwork, digital documents, and maintain records, including certifications, visas, and port passes for technical staff.
Handle photocopying, printing, and other administrative tasks as required.
Travel & Mobilisation Support
Assist in mobilising and demobilising permanent and independent contractors, including hotel and flight bookings.
Arrange visas and travel documentation for permanent staff and subcontractors for project related work when required.
Project Administration & Document Control
Act as
Document Controller
for projects undertaken by the technical departments.
Support the
technical departments
with project administration tasks.
Manage project setup and task assignments in
NetSuite , ensuring timely opening and maintenance of project records.
Issue approved reports to clients and handle engagement letters, work orders, and other project-related documentation in line with company procedures.
Maintain and update
Zoho CRM , including deal creation and status updates.
Compliance & Quality Assurance
Ensure all administrative and operational activities comply with the company’s
QHSE (Quality, Health, Safety, and Environment) policies , manuals, procedures, and work systems.
Other Responsibilities
Perform additional duties as assigned to support business operations.
THE CANDIDATE MUST HAVE THE RIGHT TO LIVE AND WORK IN SINGAPORE.
Occasionally required to work outside standard office hours to support urgent matters, such as last-minute travel arrangements, project deadlines, or critical administrative tasks.
What we are looking for.
We are looking for a driven and solution-oriented professional with good decision-making abilities. The successful candidate will have strong interpersonal skills, a high level of professionalism, and be able to deal effectively with multiple issues and assignments simultaneously. In addition, you will:
Diploma in Business Administration, Management or related field Or Relevant Administrative Professional qualification
At least 3-5 years relevant work experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong administrative and organizational skills with a keen eye for detail.
Ability to handle multiple tasks efficiently, including document control, record-keeping, and project administration.
Familiarity with visa applications, travel coordination, and contractor mobilization processes
Desirable:
Experience within company related industries
Previous experience in client facing roles
Experience with NetSuite, Zoho CRM, or similar project management/CRM software is an advantage.
What is in it for you?
You will be part of a dynamic and ambitious team, working closely with ABL Group offices worldwide. This role offers the opportunity to unlock your full potential, grow your career, and broaden your expertise through global collaboration.
Join us and grow with us.
We will be conducting interviews continuously and reserve the right to take down the advert when we have found the right candidate.
For your application to be taken into consideration, please be advised that you must submit your application via the link provided on this page. We look forward to receiving your application.
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