Records management officer

5 days ago


Singapore Tech Full time

What the role is:
Are you a meticulous worker with an eye for details? If so, we want you to be part of our team at the Singapore Police Force (SPF). The Singapore Police Force (SPF) plays a critical role in keeping Singapore safe and secure with our mission to prevent, deter and detect crime. The Administration and Finance Department is the staff authority for administrative, financial and procurement matters within SPF. Our primary role is to optimise administrative, financial and procurement resources and ensure that operational needs are met across SPF.
As a Records Management Officer, you are responsible for the day-to-day operations of the Registry. This includes, but is not limited to, indexing and recording of registry files in the file registry system, monitoring file movements, retrieving information for officers upon request, conducting stock takes, and managing the disposal of files. You will assist the Manager (Records Management) in administering the electronic filing system and file tracking system, ensuring that the Registry file classification, numbering system and keyword index are properly maintained and updated. You are also required to perform administrative duties for the Secure Repository.What you will be working on:
We are looking for a pro-active and dynamic individual, preferably with experience in government records management to be part of our Team. In this role, you will provide advice to SPF units on registry operations, records management, and document security. Together with the Team, you will assist the Manager (Records Management) to conduct quarterly Document Security audits on PHQ units. You will assist the Chief Records Officer in preparing for and supporting internal and external audits. Additionally, you will support the digitisation of hardcopy records and declassification records as required. You will also identify and promote best records management practices, recommend areas for improvements and conduct training and knowledge-sharing sessions within the records management community in SPF.What we are looking for:
At least 2 years of working experience in the Civil Service or in related fields.
Proficient in MS Office applications, especially MS Word and MS Excel.
Good written, verbal, and interpersonal communication skills.
Good understanding of the IM on Management Public Records, IM on Policy on Data Management, Singapore Government Instructions for Security of Classified Information and MHA document security audit would be an advantage.
Experience in project management would be an advantage.
Strong team player and at the same time, able to work well independently.
Demonstrate a strong sense of integrity.
Good time management and able to meet tight deadlines.
Organised and detail-oriented.
Motivated and resilient under pressure.
APPLICATION
To be part of our team, please submit an online application via Short-listed candidates will be notified within two weeks after the closing date of applications.About MHA - Singapore Police Force (SPF)
MHA - Singapore Police Force (SPF)#J-18808-Ljbffr



  • Singapore Careers@Gov Full time

    Job DescriptionThe Records Management Deputy role is an exciting opportunity to join our team at the LTA's Knowledge Management (KM) Division. We are looking for a highly motivated and experienced professional to drive our Records Management (RM) culture and governance across the organization.You will work in a flexible and result-oriented environment with a...


  • Singapore Institute Of Mental Health Full time

    Medical Records Office Asst/Executive AsstInstitution: Institute of Mental Health Family Group: Ancillary Position:Medical Records Office Executive Assistant Department:Support Services Job Description: The Medical Records Office Executive Assistant is part of the Medical Records Office (MRO) team in providing medical reports processing and medical records...


  • Singapore Institute Of Mental Health Full time

    Company description:The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health...


  • Singapore Careers@Gov Full time

    At Careers@Gov, we are seeking a highly skilled Deputy Manager for Documentation and Governance to join our team. In this role, you will be responsible for leading the LTA Registry team in guiding internal users on filing and retrieval needs for digital records.The estimated salary for this position is $120,000 - $180,000 per year, depending on experience...

  • Office Manager

    2 weeks ago


    Singapore MOTION VENTURES MANAGEMENT PTE. LTD. Full time

    Roles & ResponsibilitiesAbout Motion Ventures:Motion Ventures is an early stage venture capital fund catalysing digital and energy transition across global supply chains. We are backed by a unique network of corporate leaders, industry executives, and government partners, we empower founders to navigate complexities and achieve unparalleled success. Our...


  • Singapore Singapore Institute of Technology Full time

    Key ResponsibilitiesAs an Archivist and Records Manager at the Singapore Institute of Technology, you will be responsible for developing and implementing preservation plans for both physical and digital materials in adherence to university policies.Manage and maintain the digital repository system for archival materials and institutional research outputs,...


  • Singapore LIBRARY & ARCHIVES SOLUTIONS PTE. LTD. Full time

    Roles & ResponsibilitiesLibrary & Archives Solutions Pte Ltd (LAAS) incorporated in 2000, is a wholly-owned company of the National Library Board (NLB) of Singapore. It is created to be the sole distributor of products and services of NLB. The Company plans to reach out to the library industry to exert leadership in library innovations, as well as provide...


  • Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full time

    Roles & ResponsibilitiesJob Scope:• Liaise with divisions on mails, courier and other postal services required• Liaise with vendors on the collection of mails and courier services required• Sort and distribute incoming mails and couriers (into the respective pigeonholes)• Perform updates (i.e. data entry) of...


  • Singapore FORTRESS INTELLIGENCE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Title: Admin Support cum Medical Records ExecutiveLocation: Jurong (shuttle available from Jurong East MRT)Timing: 9am to 5:30pmWorkdays: Mondays to FridaysDuration: 1 year contractJob Scope: Processing of patient's medical records, updating in management system, filing and admin duties as assigned by the medical...


  • Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time

    Roles & ResponsibilitiesJob Responsibilities:System and Records IntegrationUnder the direction of the RIM Regional Head: Track the progress of the archiving status and provide regular updates. Identify records owner for legacy records. Compile inventory list for handover from CS owner to UBS new owner. Track the handover status and provide updates. Work...


  • Singapore Recruit Express Pte Ltd. Full time

    Medical Records Officer/ Pharmacy Storekeeper (Govt Healthcare Sector, Office hours) Responsibilities Assist in moving goods and stores Transport of stocks from one location to another Loading up and unloading medical accessories Other ad hoc duties as assigned by manager Requirements Min GCE N/O or ‘A’ Levels and above No experience needed, full...

  • Office Manager

    4 weeks ago


    Singapore TFW MANAGEMENT SERVICES PTE LTD Full time

    Roles & ResponsibilitiesAt Baker Tilly Singapore, we welcome highly motivated and committed individuals who share our core values to join us. We are committed to our values of leading by example, delivering quality services with integrity, communicating openly, acting ethically, and fostering a community built around civic responsibility and teamwork.We are...


  • Singapore RECRUIT EXPRESS PTE LTD Full time

    Roles & ResponsibilitiesMain Responsibilities Handle public phone enquires on medical reports requests Process medical report requests and follow up on medical report requests status Process duplication of medical records for patients Perform records management such as engage porter to deliver documents to patient care areas, archiving of document in...


  • Singapore Careers@Gov Full time

    About the RoleThe National Library Board (NLB) is seeking a skilled Digital Records Specialist to join our team at the National Archives of Singapore. As a key member of the Records Management department, you will play a crucial role in ensuring the preservation and accessibility of government records of archival value.Key ResponsibilitiesCollaborate with IT...


  • Singapore ZOOM VISUAL PTE. LTD. Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative and Accounts Executive to join our team at ZOOM VISUAL PTE. LTD. as a key member of our administrative and finance department.Key Responsibilities:Assist in maintaining the company’s financial records, including data entry, filing, and bank reconciliations.Prepare and manage incoming...


  • Singapore RAFFLES STRATA MANAGEMENT PTE. LTD. Full time

    Job SummaryAs an Administrative Support Officer cum Property Manager at Raffles Strata Management Pte. Ltd., you will play a vital role in ensuring the smooth operation of the estate. Your primary responsibilities will include managing the booking of estate facilities, maintaining proper filing systems, and updating the content of notice boards. You will...


  • Singapore SOFOS CAPITAL MANAGEMENT PTE. LTD. Full time

    Roles & ResponsibilitiesKey Responsibilities: Administrative Support:Provide comprehensive administrative support to senior management and the team.Manage office supplies, equipment, and vendor relationships.Coordinate meetings, travel arrangements, and prepare reports, agreements and presentations. Compliance and Regulatory:Assist compliance officer in...


  • Singapore BGC GROUP PTE. LTD. Full time

    Roles & ResponsibilitiesHighlights: Contract Duration: 12 months Salary range:$3500 - $4500 (per month) Working location: Novena Working hours: Monday – Friday; 8:30am – 6pmRequirements: Degree and above Minimally 1 year of experience in records management support, digitalization, or project management support.Description: Manage the bulk...


  • Singapore Singapore Aero Support Services Pte Ltd Full time

    Singapore Aero Support Services Pte Ltd seeks a skilled Reliability and Technical Records Coordinator to join our team. The ideal candidate will have strong administrative skills, with a focus on data entry, record-keeping, and technical documentation.As a key member of our Reliability Department, you will be responsible for collating and entering FH/FC...

  • Office Manager

    4 weeks ago


    Singapore TOTAL ESTATE MANAGEMENT SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesManage the daily operation of the office . Ensure KPI are met, planning and co-ordinating meetings and etc.Liaise with all parties to ensure that the operation are smooth and provide necessary guidance to the colleague on their job duties.Look at opportunity to improve the company's productivity using digital platform. Good...