Office Manager

1 week ago

Singapore MOTION VENTURES MANAGEMENT PTE. LTD. Full time
Roles & Responsibilities

About Motion Ventures:

Motion Ventures is an early stage venture capital fund catalysing digital and energy transition across global supply chains. We are backed by a unique network of corporate leaders, industry executives, and government partners, we empower founders to navigate complexities and achieve unparalleled success. Our collaborative approach, engaging stakeholders across and beyond the maritime sector, drives transformative changes that reshape global supply chains.


Position Overview:

We are seeking a proactive and organised Office Manager to support our team in maintaining seamless office operations within our office space. This role is critical to ensuring our office environment is efficient and conducive to productivity, enabling our small team to focus on reshaping global supply chains. The ideal candidate is a self-starter with strong problem-solving skills, eager to contribute to a collaborative culture and ensure the smooth running of our day-to-day activities.


Responsibilities:

Office Operations and Facilities Management

  • Oversee office space management, ensuring a well-organised and fully stocked workspace.
  • Coordinate with building management and service providers to maintain a functional and comfortable office setting.

Administrative and Operational Support

  • Provide general administrative support, including scheduling, calendar management, and assisting with travel arrangements.
  • Assist in preparing key documents, reports, and presentations, contributing to Motion Ventures' collaborative approach with stakeholders.

Vendor and Financial Coordination

  • Manage invoicing and expense tracking, ensuring timely processing and accurate record-keeping to support operational efficiency.
  • Prepare payments on banking portals and coordinate with vendors and service providers, such as office suppliers and IT support, to maintain optimal office functionality.

Team Coordination and Event Planning

  • Organise and coordinate team meetings, offsite events, and other activities to foster team collaboration and bonding.
  • Book flights, hotels, and other arrangements for team business travel, ensuring seamless logistics for all participants.

HR and Onboarding Support

  • Assist in recruitment efforts, including coordinating interview schedules, managing candidate communications, and supporting hiring processes.
  • Help with onboarding new hires by managing workspace setups, equipment, and access to necessary systems.
  • Maintain personnel records and support HR functions, including tracking leave and organising milestone celebrations.

Culture Building and Communication

  • Act as a central contact point for office-related inquiries, promoting clear and efficient communication within the team.
  • Contribute to a positive, inclusive work environment by organizing team-building activities and reinforcing Motion Ventures’ culture of collaboration and innovation.

Ad Hoc Support

  • Provide additional support to the team as needed, including assisting with special projects and ad hoc tasks as requested.

Required Skills & Experience:

Organisational & Time Management:

  • Proven ability to manage multiple tasks effectively, prioritising and coordinating across a range of office management, administrative, and operational needs.
  • Strong attention to detail, ensuring tasks are completed accurately and on time in a dynamic, fast-paced environment.

Problem-Solving & Resourcefulness:

  • A proactive approach to identifying and resolving operational challenges, with a knack for finding practical solutions to support smooth day-to-day office functions.
  • Ability to work independently, showing initiative and adaptability when faced with unexpected issues or ad hoc requests.

Communication & Stakeholder Engagement:

  • Excellent communication skills, both written and verbal, with the ability to interact professionally with internal teams, vendors, and external stakeholders.
  • Strong interpersonal skills, contributing to a positive, inclusive, and collaborative office culture.

Administrative & Financial Acumen:

  • Experience with administrative tasks, including calendar management, travel coordination, and event planning.
  • Familiarity with basic financial processes, such as invoicing, expense tracking, and preparing payments on banking portals.

HR & Recruitment Support:

  • Previous experience in providing HR and recruitment assistance, including interview coordination, onboarding, and personnel records management.
  • Understanding of best practices for supporting a small team in recruitment, onboarding, and team-building initiatives.

Adaptability & Flexibility:

  • Demonstrated resilience and flexibility in managing various tasks, adjusting priorities as needed to support the team’s evolving needs.
  • Ability to thrive in a co-working space, adapting to a collaborative, small-team environment where each role contributes significantly to overall operations.

Cultural Fit:

  • Alignment with Motion Ventures’ values, embodying integrity, collaboration, and a commitment to fostering a positive work environment.

Education Requirement:

Minimum of a diploma, polytechnic qualification, or pre-university certification in Business Administration, Office Management, or a related field.


Preferred Starting Date:

January 2025


*Only open to Singaporean Citizens or Singapore Permanent Residents.


Tell employers what skills you have

Excellent Communication Skills
Strong Attention To Detail
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Office Management
Invoicing
Administration
Business Travel
Event Planning
Adaptability
Team Coordination
Time Management
Administrative Support
Scheduling
Facilities Management

  • Senior Office Administrator

    3 weeks ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Job SummaryOFFICE SECRETARIES PTE. LTD. is seeking an experienced Senior Office Administrator to join our team in the Diamond Sector. As a key member of our administrative staff, you will be responsible for managing logistics, inventory, and administrative duties to ensure seamless day-to-day operations.ResponsibilitiesCoordinate and manage logistics and...

  • Manager, China Affairs Office

    4 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Nanyang Technological University (NTU) is one of the top universities in Singapore with its vision and mission to be a great global university founded on science and technology, nurturing leaders and creating societal impact through interdisciplinary education and research.Nanyang Technological University continuously expands its reputation and presences by...

  • Undergraduate Office, Senior Executive Officer

    1 month ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Recruitment of Student Administration, Senior Executive Officer / Executive Officer in the School of Civil and Environmental Engineering at NTUJob Description Assist in Teaching Timetable Planning for Courses offer by the schoolAssist the school in Allocating the Teaching AssignmentProvide Support Accreditation and Curriculum CommitteesHandle Students'...

  • Assistant Manager

    6 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Assistant Manager (Events) will develop, plan, review and execute initiatives as well as manage operations in the Students Office so as to provide high quality of service to the students and seamlessly align with NTU2025 plan. This role will support the planning, development and management of students functions in terms of Admission, Enrolment marketing,...

  • Sr manager, digital apps office

    2 weeks ago

    Singapore National Healthcare Group Corporate Office Full time

    Company description: The National Healthcare Group (NHG) is a leader in public healthcare in Singapore, recognised at home and abroad for the quality of its medical expertise and facilities. Care is provided through an integrated network of seven primary care polyclinics, acute care and tertiary hospitals, national specialty centres and business divisions....

  • Project Officer

    2 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Join Our Team at the School of Biological Sciences, Nanyang Technological University, SingaporeThe School of Biological Sciences (SBS), part of the College of Science, was established in 2002 with a mission to advance biological and biomedical sciences. At SBS, our research spans various areas, including infectious diseases, immunology, neurodegenerative...

  • Assistant Manager

    3 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    About School of Social Sciences (SSS)SSS has nearly 100 faculty members and more than 1,700 undergraduates who major in the four degree programmes the School offers: Economics, Psychology, Public Policy and Global Affairs, and Sociology. Students also have the opportunities of choosing double majors such as Economics and Psychology, Economics and Public...

  • Project Officer

    1 month ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The NTU Centre in Computational Technologies for Finance is a newly created pan-university centre in NTU to coordinate and support NTU's initiatives, activities and programs in Blockchain.The centre is co-managed by CoE and NBS, and is looking to fill a Project Officer position.Key Responsibilities:The emphasis of this role will be to provide effective and...

  • Senior/executive, group pharmacy office

    2 weeks ago

    Singapore National Healthcare Group Corporate Office Full time

    Company description: The National Healthcare Group (NHG) is a leader in public healthcare in Singapore, recognised at home and abroad for the quality of its medical expertise and facilities. Care is provided through an integrated network of seven primary care polyclinics, acute care and tertiary hospitals, national specialty centres and business divisions....

  • Head, Events Office

    4 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Head, Events Office plays an integral role in overseeing and managing a team of event professionals in the strategic planning and successful execution of all high-profile events at University, College and School / Department level, maximizing impact to achieve the desired outcomes of the University.Job DescriptionDefine and develop the strategic plan for...

  • Project Officer

    4 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The NTU Centre in Computational Technologies for Finance (CCTF) is a newly created Pan-University Centre co-managed by the College of Engineering (CoE) and Nanyang Business School (NBS), to coordinate and support the University's Blockchain initiatives, activities and programs.The Project Officer will be a key supporting staff at CCTF, responsible for...

  • Head, CIO Office

    2 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Head, CIO Office (CIOO) plays a key role in supporting CIO in bolstering NTU's standing as a world-class institution with an increasingly international and diverse student body and faculty leveraging on Technology as the key enabler. The incumbent will be an integral part of CITS leadership team, working with CIO and Dy CIO to provide strategic leadership...

  • Investment manager

    20 hours ago

    Singapore Office Productivity Solution Full time

    Job responsibilities:1. Study the global macroeconomic situation, economic cycle and monetary policy.2. Analyse and study the risk and return characteristics of major assets under different economic situations, and formulate short, medium and long-term asset allocation plans for major categories.3. Responsible for asset allocation and primary and secondary...

  • Assistant business development manager

    2 weeks ago

    Singapore U-PLAN OFFICE FURNITURE Full time

    Support the Business Development Manager in identifying and creating new business opportunities. Assist in market research, strategy development, lead generation, relationship building, and proposal development. Collaborate with cross-functional teams to achieve sales targets. Key Responsibilities: Identify and contact potential clients through various...

  • Project Officer

    6 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The School of Electrical & Electronic Engineering (EEE) invites applications for the position of Project Officer. The Project Officer will provide support to i-Lab in various areas, including equipment procurement, personnel management, website maintenance, and media outreach. The successful candidate will receive a 1-year contract with the possibility of...

  • Deputy Director/Director, VPR Office

    2 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Vice President Research (VPR) office is responsible for driving and defining the NTU research strategy; liaising with and implementing ministry's guidelines relevant to research; liaising with administrative units to develop, coordinate, and execute research policies; and ensuring resources are available to deliver NTU's research plans.As a Deputy...

  • Project Officer

    1 month ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The School of Chemistry, Chemical Engineering and Biotechnology (CCEB) invites applications for the position of Project Officer. This Project Officer position is available for an initial contract of 6 months.Key Responsibilities:Conducting literature reviewCarrying out research related activities assigned by Principal InvestigatorDisseminating the outcomes...

  • Project Officer

    5 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Early Mental Potential & Wellbeing Research Centre's mission is to maximise every child's mental and emotional capital by uplifting neurodevelopmental trajectories during early sensitive periods through interdisciplinary discovery science and translational technologies.Toward this aim, we engage in 3 major activities and thrusts: 1) Core Discovery...

  • Office Manager

    3 weeks ago

    Singapore GEK MARINE SERVICES Full time

    Roles & ResponsibilitiesPlease note that this role is for age 40 years and above to apply. Must be Singaporean.As we are getting grant from Government.The Office Manager is responsible for the overall administrative support and smooth operation of the office. This role involves managing day-to-day operations, coordinating office activities, maintaining a...

  • Office Manager

    3 weeks ago

    Singapore FTI CONSULTING (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesAbout the RoleOur Administrative team in Singapore supports FTI Consulting’s daily activities at the most essential levels.The Office Manager is responsible for the full spectrum of general office operations, facilities and administrative functions. This role also involves management of the administration employees including...