Physical Records Management Administrator
4 weeks ago
Job Responsibilities:
System and Records Integration
Under the direction of the RIM Regional Head:
- Track the progress of the archiving status and provide regular updates.
- Identify records owner for legacy records.
- Compile inventory list for handover from CS owner to UBS new owner. Track the handover status and provide updates.
- Work with stakeholders to ensure all physical records are archived in a timely manner.
- Ensure all records are entered into PRMS (Physical Records Management System).
- Process and ensure all outstanding invoices, prepayment invoice & removal fees are paid to vendor timely.
- Provide support for data migration to new integrated systems, such as assist IT team to identify and check on legacy records related to migration error.
RIM Coordinator Assistance
- Be the RIM Coordinator for APAC countries except HK, TW, AU and JP
- Provide support to RIM Coordinators so that they are enabled to execute all RIM Services related tasks locally.
- Provide PRMS training, such as how to process the requests.
End-User Assistance
- Respond to user requests for RIM-related training, such as how to arrange for new archive boxes for pickup, how to user the system, how to search for CAP ID (record type), how to properly label and send records boxes to off-site storage vendor, etc.
- Manage any change requests in PRMS end-to-end. Example, change of box custodian name, change of box details, etc.
Legal Holds
Assist in management of legal holds.
- Perform search to assist General Counsel to meet external regulatory requests for information and subpoenas for specific records.
- Put the records on hold in PRMS as per General Counsel's direction.
- Release the on hold records in PRMS as per General Counsel's direction.
Offsite Storage Inventory Administration
- Conduct periodic hardcopy box inventory reconciliations for each of the APAC locations.
- Investigate and resolve inventory discrepancies.
- Hold ad hoc and periodic communication sessions with local RIM Coordinators to resolve issues such as inventory and box/file transaction related issues.
- Compile inventory metrics as required (e.g. number of new box accessions, etc.).
Vendor Management
- Hold ad hoc and periodic communication sessions (Business Reviews) with the offsite service providers and local RIM Coordinators to resolve issues such as service and invoice discrepancies.
- Raise any vendor performance and quality issues
- Liaise with offsite storage vendor on metrics reporting.
Destruction of physical records
- Review and compile destruction eligible record list according to management requirements.
- Assist in the end-to-end process for destruction and obtain sign-offs from respective owners/division
- Update records status in PRMS
Permanent Withdrawals of physical records
- Managing permanent withdrawals for records involves removing files/documents from storage.
- Communicate with the vendor to process the perm-out request.
- Update record status in PRMS
Invoices Processing
- Maintain an accurate spend records.
- Verify invoices and ensure all details and charges are accurate.
- Address and resolved any discrepancies, disputes, or issue with vendor related to invoices and payment.
- Upload invoices into account system, allocate account code and cost centre
- Provide cost allocation/invoice breakdown for payment (for China & India)
Projects
- Participation in ad hoc projects that RIM may be expected to undertake from time to time.
Key Requirements:
- A good general education with a number of years of relevant post qualification experience.
- Incumbents must be able to demonstrate a career showing continuous personal development in administrative roles.
- PC Skills including proficiency in MS Word, Excel and creating presentations in PowerPoint
- Ability to analyse and evaluate complex data, prepare and present reports, and work effectively in teams
- Strong communication and interpersonal skills
- Ability to prioritize and execute multiple tasks independently.
- Excellent organization and time management skills
- Attention to detail
- Ability to act with discretion and treat confidential information appropriately
Tell employers what skills you have
Archiving
Interpersonal Skills
Inventory
Prepayment
Administration
PowerPoint
Vendor Management
MS Word
Data Migration
Attention to Detail
Excel
Personal Development
Ability to Prioritize
-
Financial Records Administrator
4 weeks ago
Singapore ZOOM VISUAL PTE. LTD. Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative and Accounts Executive to join our team at ZOOM VISUAL PTE. LTD. as a key member of our administrative and finance department.Key Responsibilities:Assist in maintaining the company’s financial records, including data entry, filing, and bank reconciliations.Prepare and manage incoming...
-
Archivist and Records Manager
7 days ago
Singapore Singapore Institute of Technology Full timeKey ResponsibilitiesAs an Archivist and Records Manager at the Singapore Institute of Technology, you will be responsible for developing and implementing preservation plans for both physical and digital materials in adherence to university policies.Manage and maintain the digital repository system for archival materials and institutional research outputs,...
-
Physics Educator
4 weeks ago
Singapore MASTERCLASS PTE. LTD. Full timeTeaching OpportunitiesAt MASTERCLASS PTE. LTD., we are seeking a highly skilled and dedicated Physics tutor to join our team. The ideal candidate will have a strong passion for teaching and a solid understanding of the O level & IP 1-4 Physics syllabus.Responsibilities• Conduct classes for Secondary and IP Physics students• Develop explanatory videos...
-
Records Management Executive | GOVT
2 weeks ago
Singapore BGC GROUP PTE. LTD. Full timeRoles & ResponsibilitiesHighlights: Contract Duration: 12 months Salary range:$3500 - $4500 (per month) Working location: Novena Working hours: Monday – Friday; 8:30am – 6pmRequirements: Degree and above Minimally 1 year of experience in records management support, digitalization, or project management support.Description: Manage the bulk...
-
Physics teacher
5 days ago
Singapore ST FRANCIS METHODIST SCHOOL LTD. Full timeJob Description:You will report to the Head of Department (Science) and your duties will include:Preparing Physics lessons and Scheme of Work according to the required syllabusesTeaching Lower Sec (Year 7 and 8) ScienceConducting learning activities in the classroom and laboratorySetting and vetting examination papersInvigilating tests and...
-
Senior Physical Security Manager
3 weeks ago
Singapore Equinix Full timeSecurity Enablement Role at EquinixThe Physical Security Enablement Manager will be responsible for managing security enablement projects, providing technical security expertise, and leading the global security training content creation. This role requires a deep understanding of security technology, creativity, strong organizational skills, and a proven...
-
Administrator
4 weeks ago
Singapore ABACUS PROPERTY MANAGEMENT PRIVATE LIMITED Full timeRoles & ResponsibilitiesResident Relations/ Facility Officer supports the Manager in the general administration of the estateJob ResponsibilityResponsible for the common facilities in: The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room,...
-
Teaching associate
6 days ago
Singapore Nanyang Technological University Full timeTeaching Associate (Engineering Physics)Location: NTU Main Campus, Singapore Time Type: Full time Posted on: Posted Yesterday School of Physical & Mathematical Sciences Nanyang Technological University, Singapore Teaching Associate (Engineering Physics)The candidate will assist faculty members in Engineering Physics teaching or teaching-related duties,...
-
Records Management Deputy
3 weeks ago
Singapore Careers@Gov Full timeJob DescriptionThe Records Management Deputy role is an exciting opportunity to join our team at the LTA's Knowledge Management (KM) Division. We are looking for a highly motivated and experienced professional to drive our Records Management (RM) culture and governance across the organization.You will work in a flexible and result-oriented environment with a...
-
Academic Leader in Theoretical Physics
3 weeks ago
Singapore Nanyang Technological University Full timeNanyang Technological University, School of Physical and Mathematical SciencesWe seek a distinguished academic leader in the field of theoretical physics to join our faculty as a senior research professor.Key Responsibilities:Establish a world-class research program in theoretical physicsEnhance the School's visibility as an international leader in education...
-
Physical Education Instructor
4 weeks ago
Singapore INVICTUS INTERNATIONAL SCHOOL PTE. LTD. Full timeJob Title: Physical Education TeacherInvictus International School is seeking a highly skilled and passionate Physical Education Teacher to join our team. As a Physical Education Teacher, you will be responsible for teaching physical education to students from Year 1 to Year 6, developing a positive attitude to learning in aspects of PE, and promoting high...
-
Physical Security Enablement Project Manager
2 weeks ago
Singapore Equinix Full timeAbout the RoleWe are seeking an experienced Physical Security Enablement Project Manager to join our team at Equinix. As a key member of our Global Physical Security Team, you will be responsible for managing security enablement projects, providing technical security expertise, and utilizing business security expertise to determine methods and processes for...
-
Administrative Operations Manager
2 weeks ago
Singapore ST ENGINEERING ADVANCED MATERIAL ENGINEERING PTE. LTD. Full timeJob SummaryWe are seeking a highly organized and proactive Administrative Executive to support our company's daily operations and ensure the smooth functioning of our office environment.Key ResponsibilitiesManage office operations, including maintaining office supplies and equipment.Serve as the first point of contact for visitors and provide assistance...
-
Administrative Coordinator
4 weeks ago
Singapore AM CAPITAL MANAGEMENT PTE. LTD. Full timeJob Title: Administrative CoordinatorAt AM CAPITAL MANAGEMENT PTE. LTD., we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative support to our Director, including coordinating meetings, scheduling appointments, and managing correspondence.Key...
-
Corporate administration manager
3 weeks ago
Singapore Management Development Institute Of Singapore Full timeResponsibilities: Preparation of and co-ordination of Board and Committee Meetings and Meeting materials. Record and file minutes of meetings, including supporting meetings for the senior management. Preparation and filing of annual disclosure documents and other statutory or regulatory filings. Maintain corporate and department records (such as agreements,...
-
Administrative Associate
4 months ago
Singapore AZIMUT INVESTMENT MANAGEMENT SINGAPORE LTD. Full timeRoles & ResponsibilitiesWe are seeking a highly organized and detail-oriented Administrative Associate to join our dynamic wealth management team. The successful candidate will play a crucial role in providing comprehensive administrative support to our team of wealth managers, ensuring smooth operations and exceptional client service delivery.How you can...
-
Physics Teacher
2 months ago
Singapore ST FRANCIS METHODIST SCHOOL LTD. Full timeRoles & ResponsibilitiesJob Description:You will report to the Head of Department (Science) and your duties will include: Preparing Physics lessons and Scheme of Work according to the required syllabuses Teaching Lower Sec (Year 7 and 8) Science Conducting learning activities in the classroom and laboratory Setting and vetting examination papers ...
-
Administrative Coordinator
2 weeks ago
Singapore MOTOR-EAST PTE LTD Full timeAbout MOTOR-EAST PTE LTDWe are a dynamic company seeking an Administrative Officer to provide essential administrative and operational support. This role will coordinate activities of internal departments, manage day-to-day office tasks, and contribute to the overall efficiency of the company.This position reports directly to the Managing Director and is...
-
Administrative executive
3 weeks ago
Singapore Management Development Institute Of Singapore Full timeResponsibilities: Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc. Organise meetings and record minutes of meetings, including supporting meetings for the senior management. Compilation of monthly/quarterly reports for the management review....
-
Financial Records Coordinator
4 weeks ago
Singapore ECOGREEN PACKAGING PTE. LTD. Full timeJob Summary:We are seeking a detail-oriented Accounts Executive to assist in managing financial records, performing daily accounting tasks, and ensuring compliance with accounting standards at ECOGREEN PACKAGING PTE. LTD.Key Responsibilities:Assist in data entry and maintaining accurate records, providing administrative support to the Accounts team.Collect...