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Senior Executive, Overseas Entrepreneurship Programme
2 weeks ago
A young and research-intensive university, Nanyang Technological University, Singapore (NTU Singapore), has a diverse student body of 33,000 undergraduate and postgraduate students across various disciplines.
About NTU Entrepreneurship Academy (NTUpreneur)The NTU Entrepreneurship Academy provides education within the University and the region. As a Senior Executive, you will contribute to the success of NTUpreneur and its Overseas Entrepreneurship Programme.
Key Responsibilities: Coordinate Students' Interview for OEP, Perform Admin Functions to Facilitate Placement Processes- Prepare, consolidate, and compile students' details and offer letters, ensuring accuracy.
- Coordinate pre-departure briefings and information sessions.
- Create courses, upload templates, and manage enrolment in NTULearn.
- Determine if students are eligible for the OEP based on their application forms, documents submitted, and other eligibility criteria.
- Get each school's approval for their student to embark on OEP.
- Resolve issues and handle situations that arise if the school does not approve of any student.
- Coordinate, disseminate, and compile student reports to faculty, company, and NTUpreneur supervisors and Office of Academic Services.
- Generate surveys, collect and consolidate survey data on OEP alumni for MOE annual survey and reporting purposes.
- Ensure all key documentation (e.g. approval letter from schools, students' resumes) is archived.
- Determine best practices for new processes and procedures.
- Answer student queries and concerns regarding the application process, such as missing documents, incorrect forms, and misunderstanding of requirements.
- Solve issues that students may have throughout the entire placement process (e.g. technical errors).
- Guide professors and external partners on how to fill out forms.
- Manage expectations of relevant parties in terms of timeline.
- Answer queries if there are issues filling out assessment forms and help to troubleshoot.
- Disburse student grants in tranches in a timely manner.
- Determine how to best split existing Journal funds for disbursement of grants.
- Makes payment to international partners/representatives accurately and in a timely manner according to their service agreements and resolve payment issues.
- Coordinate and collate information from OEP Placement Managers necessary for audit exercises.
- Manage student applications and update application forms.
- Handle panel assessments of submissions.
- Provide logistic support on marketing or student-centric activities that allow our students to be actively engaged with the startup community.
- Use Adobe Illustrator to adapt existing graphic designs for use across a variety of mediums, such as social media, PowerPoint slides, EDMs, and physical banners.
- Bachelor's degree or equivalent in a relevant field.
- Proficiency in basic database management tools and a solid understanding of data principles.
- Ability to execute financial processes, such as grant disbursements, payments, and claims, and liaising with grant agencies for audit purposes.
- Skill in accurately inputting, updating, and compiling data, conducting regular quality checks, and resolving any discrepancies or errors.
- Excellent communication skills to effectively collaborate with team members, gather requirements, and address needs across various departments.
- Experience in preparing grant claims and liaising with grant agencies.
- Experience in contract administration.
- Experience in administrative, finance, and procurement functions, preferably within a government or quasi-government organization (experience in institutions of higher learning is advantageous).
- Strong communications skills in both written and spoken.
- Proficient in Microsoft Excel and familiarity with database-management platform.
- Familiarity with procurement and financial systems, such as SAP and Ariba.
- Highly driven with a willingness to thrive in a fast-paced, team-oriented environment.
- Strong attention to detail, reliability, and a commitment to following established processes meticulously.
- Demonstrated empathy for students and a passion for working with them.
