Office Manager

2 weeks ago

Singapore TRISTAR INVESTMENT MANAGEMENT PTE. LTD. Remote Work Freelance Full time
Job Description & Requirements
Key Responsibilities:
1. Office Administration & Operations
  • Oversee day-to-day office operations to maintain a safe, clean, and productive working environment.
  • Manage office supplies, equipment, repairs, and general upkeep.
  • Supervise and guide a small administrative team (2 staff members).
  • Coordinate for meetings, room bookings, and company events.
2. Facilities & Vendor Management
  • Act as liaison with landlords, building management, and external vendors for all office-related services.
  • Manage vendor relationships, including IT support, cleaning, courier, and pantry services.
  • Negotiate and review vendor contracts to ensure service quality and cost-effectiveness.
3. Human Resources Support
  • Facilitate onboarding and offboarding processes including workspace setup, orientation, and clearance.
  • Maintain employee records and support the implementation of HR policies and procedures.
  • Organize staff engagement initiatives and employee welfare programs.
4. Financial & Budget Management
  • Monitor and manage the office budget, including procurement and service-related expenses.
  • Process invoices and liaise with the Finance team to ensure timely vendor payments.
5. Regulatory Compliance & Documentation
  • Ensure the company complies with workplace safety, statutory, and regulatory requirements.
  • Maintain accurate records of business licenses, permits, and compliance documentation.
6. Communication & Coordination
  • Serve as the central administrative point of contact for both internal departments and external stakeholders.
  • Support the flow of communication and coordination of organizational announcements and updates.
  • Perform other ad-hoc administrative tasks as required.
7. Executive Support
  • Provide administrative assistance to the Managing Director.
  • Manage the MD's calendar, including prioritizing appointments, scheduling meetings, and coordinating logistics.
  • Organize and prepare materials for meetings and follow up on action items as needed.
  • Handle confidential documents and communications with discretion.
Requirements:
  • Proven experience in office management or administrative roles.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent interpersonal and communication abilities, both written and verbal.
  • Proficient in Microsoft Office and office management tools.
  • Familiarity with HR processes and basic financial or budgeting knowledge is a plus.
  • High degree of discretion, integrity, and confidentiality.
  • Energetic, mature, meticulous, and punctual with good time management skills.

  • Office Manager

    5 days ago

    Singapore Office Secretaries Full time

    **Responsibilities**: - Administration- Manage day-to-day office administrative operations - Work closely and provide assistance to functional directors and managers in regional offices - Review administration team resources and job assignments - Implement Lawyers’ Manual, Staff Manual and other Firm-wide policies - Produce office improvement plans -...

  • Office Manager

    7 days ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    **Responsibilities**: Administration - Manage day-to-day office administrative operations - Work closely and provide assistance to functional directors and managers in regional offices - Review administration team resources and job assignments - Implement Lawyers’ Manual, Staff Manual and other Firm-wide policies - Produce office improvement plans -...

  • Office Administrator

    4 days ago

    Singapore Office Secretaries Full time

    The duties and responsibilities include but not limit to: - Coordinating office activities and operations to secure efficiency - Create and update records and databases with personnel, financial and other data - Provide office administrative support in the areas of procurement, report preparation and staff communication - Order and maintain all office...

  • Manager/senior Manager, Legacy Gift Officer

    10 hours ago

    Singapore Development Office Full time

    **Posting Start Date**:16/02/2025 **Key Responsibilities**: - Develop and implement strategies to promote and secure legacy gifts, including conducting presentations to donors and their advisors. - Cultivate strong relationships with donors and their advisors by providing accurate and timely information on NUS's legacy gift options. - Ensure that the...

  • Office Services

    10 hours ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    To work closely with the Admin Manager in the day-to-day operations to ensure the smooth running of the Singapore office. Interacts with Partners, Attorneys, Staff Members and External Vendors. **Facilities management**:Oversee facilities management for the office, ensuring the smooth day-to-day operations, including the management of vendors, building &...

  • Client Services Officer

    7 days ago

    Singapore Office Secretaries Full time

    **Responsibilities** - As a Client Services Officer, you will be responsible for managing our front desk and offer a variety of administrative support across our practice. Multi-tasking is essential in this role, it requires the ability to juggle and prioritize even when under time pressure, including the following: - Coordinate front-desk activities,...

  • Chief Product Officer

    1 week ago

    Singapore ACTIS MANAGER SINGAPORE PTE. LIMITED Full time

    We currently are looking for a Chief Product Officer appreciates the versatility and fast moving pace of a start-up environment. We are an early-stage start-up in stealth mode at the intersection of e-commerce and fintech founded by a team of INSEAD alumni and colleagues with private equity, management consulting, start-up, and operational experience. **The...

  • HR Officer

    1 day ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    We are looking for HR professional to join a growing Singapore office to manage HR and Office operations. You will be working closely with Senior Management in Singapore as well as the HR team in Hong Kong who oversee the majority of the HR function across Asia Support the Asia Senior HR Manager in the execution of key HR activities and office...

  • Associate Audit Officer/Audit Officer/Senior Audit Officer

    7 days ago

    Singapore Auditor-General's Office Full time

    What the role is: You will be responsible for carrying out audits on assigned areas to enable the Project Lead to conclude and report on the audit of a government ministry, statutory board, or public entity. What you will be working on: Responsibilities include: assessment of internal controls, planning and developing audit programmes, execution of audit...

  • Operations and Office Admin Manager

    7 days ago

    Singapore GRANDWAY FAMILY OFFICE PTE. LTD. Full time

    **Roles & Responsibilities **Description** Looking to hire an Administration Officer for Multi Family Office **Role** - Maintain office administrative systems and other administrative functions in the team, including filing of documents relating to company’s operations - Manage office invoice payments, cash and expense reconciliation and all bank account...