Faculty Support Officer Lead

7 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

Company Overview

Nanyang Technological University, Singapore (NTU Singapore), a young and research-intensive world-leading university, plays an integral role in advancing research innovations and providing professional services in key disciplines of Civil and Environmental Engineering.

Job Responsibilities

  • Work with a team to manage daily operations of the Faculty's Office.
  • Motivate and resolve issues within the office as necessary.
  • Assist in strategizing, planning, and executing programs to recruit, retain, and develop faculty talent in the School.
  • Support Associate Chair (Faculty) in promoting the School's reputation and prominence through faculty-related publicity and communications at local and international levels.
  • Provide administrative support to the School Reappointment Committee (SREC), including arranging meetings, preparing agendas, taking minutes, compiling faculty dossiers, and following up on action points.
  • Support the School Search Committee (SSC) by overseeing arrangements for candidate on-campus visits, maintaining links with shortlisted candidates, and assisting in preparing relevant reports.
  • Manage lists of prominent academics and researchers who can provide credible external referee reports during hiring exercises.
  • Compile, analyze, and verify data for reports required for faculty or candidate assessments.
  • Collaborate with School Human Resource Business Partners to track and reconcile faculty headcounts amid hiring and attrition.
  • Ensure timely submission of faculty materials.
  • Update and maintain faculty database and generate management reports for budget review and presentation slides on faculty matters.
  • Advise Associate Chair (Faculty) and Chair on HR process compliance and communicate important policies and processes to faculty.
  • Oversee requests for vouchers and hotel bookings for campus visits.


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