Manager, AFA

2 weeks ago

Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time
ABOUT THE NATIONAL INSTITUTE OF EDUCATION(NIE)

The National Instituteof Education (NIE), Singapore, is Singapore's nationalteacher education institute and we are proud to be an integral partof the nation's education service. We play a key role in thepreparation of teachers and in the provision of teacherprofessional and school leadership development programmes. We arecommitted to our vision of being An Institute ofDistinction: Leading the Future of Education and ourmission to Inspire Learning, Transform Teaching andAdvance Research. Read more about NIE here.

The NationalInstitute of Education invites suitable candidates to join theOffice of Academic and Faculty Affairs (AFA) as a Manager, AFA.This is a 2-year contract post.

ABOUTTHE OFFICE OF ACADEMIC AND FACULTY AFFAIRS(AFA)
The Office of Academic and Faculty Affairsoversees the recruitment as well as the career and leadershipdevelopment of NIE faculty. Day-to-day operations include the fullspectrum of administrative processes for faculty appointment,promotion & tenure, contract renewal, and appraisal of faculty.The Office also manages start-up grants, faculty-related datamanagement systems, and faculty recognition awards. Additionally,the AFA Office works closely with the Academic Departments, HumanResource, and IT departments of NIE to ensure the smooth running ofall matters related to facultyprocesses.

JOB SCOPE
The job of the Manager, AFA, is to workcollaboratively with the AFA team to manage and performadministrative processes that come under the purview of the AFAOffice. The scopeincludes:

Responsibilities

Managementof Faculty-relatedProcesses
  • Overseeadministrative and evaluative processes for faculty appointments,promotions & tenure, contract renewals, lecturer promotions,and emplacements, ensuring alignment with NIE and NTUguidelines.
  • Review dossiers and documentssubmitted by faculty to ensure accuracy and adherence to universitypolicies.
  • Provide guidance and prompt responsesto faculty and administrators on faculty-relatedmatters.
  • Identify and implement enhancements tostreamline faculty-relatedoperations.


FacultyEngagement, Development, and SpecialProjects
  • Organiseprofessional learning communities and engagement sessions toenhance faculty understanding of NIE policies andguidelines.
  • Support the operationalisation offaculty development and talent attractioninitiatives.
  • Collaborate with the AssistantDirector and team to design and administer faculty surveys aimed atimproving engagement.
  • Assist with the planningand rollout of faculty development strategies andinitiatives.
  • Conduct research, includingliterature reviews and environment scans, to support facultydevelopment projects.
  • Monitor global trends infaculty engagement and development to align NIE's practices withinternationalstandards.


Faculty-relatedData ManagementSystems
  • Managefaculty-related data systems (e.g., Student Feedback on Teaching,Academic Workload System, Publications and Research DatabaseSystem).
  • Work with the Digital SolutionsDepartment to troubleshoot technical issues and recommenduser-friendly solutions.
  • Utilise data analyticsto support decision-making and optimise faculty-relatedprocesses.


AdministrativeSupport
  • Provide secretariatsupport for meetings, including taking minutes and preparingreports and presentations.
  • Draft and maintainadvisories, user guides, and standard operating procedures forfacultyprocesses.


Requirements
  • AUniversity Degree.
  • At least 5 years of relevantexperience. Experience in academic administration, HR, or academicpublishing in a University setting isadvantageous.
  • Proficiency in Microsoft Officeapplications, especially Excel.
  • Strong writing,analytical, and organisationalskills.
  • Exceptional attention to detail, timemanagement, and interpersonalabilities.
  • Capacity to manage multiple tasksand interact effectively with stakeholders at differentlevels.
  • Self-motivated, proactive, andresilient.
  • Familiarity with digital tools andan ability to leverage technology for processoptimisation.


ClosingDate

The closing date for theadvertisement is 4 February 2025. We regret that only shortlistedcandidates will be notified.

OtherInformation

NIE staff can takechartered buses at their own expense from or near their homes tothe NIE campus. This is subject to the availability ofseats.

Hiring Institution: NIE

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