Senior Administration Executive

4 weeks ago


Singapur, Singapore Flintex Consulting Pte Ltd Full time
Job Description

Key Responsibilities:
As a Senior Administration Executive, you will be responsible for providing administrative support to the Singapore Office, ensuring the facilitation and provision of effective, efficient, and reliable administrative logistical support for the company.

Key Responsibilities:
1. Manage the administration function of the Singapore Office, providing administrative support to all divisions and departments of the company.

2. Manage staff accommodation, office leasing, and renovation projects for the Singapore Office.

3. Review and update the Administration Operation Manual to ensure standardization and unification across all group company offices.

4. Ensure managerial and administrative responsibilities are in compliance with the Admin Manual, conducting regular reviews to ensure the manual is up-to-date.

5. Prepare and submit administrative expenses annual budget for the Singapore Office, incorporating general administration expenses into the overall group company Establishment budget, and monitoring budget control in coordination with all divisions and departments.

6. Manage housing and hotel accommodation arrangements for visitors and expatriates of the Group, sourcing the best possible quotations.

7. Manage the review of contracts and leases from equipment and service providers, office premises, and accommodation providers for the Singapore Office.

8. Provide support and coordinate company events.

9. Handle and support visa applications and administration work.

10. Assist and report to the Manager, providing necessary support in collaborating with the Administration team of all Group company offices.

11. Perform additional duties to meet both company and departmental needs as desired.

Requirements:

At least 2-5 years of working experience in an administration role.

Ability to work independently and as a team player.

Coordinate and support counterparts in China and Hong Kong.

Good communication skills and ability to initiate improvements.

Requirements
Administration, Senior Executive/Assistant Manager

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