Office of Academic and Faculty Affairs Post

3 days ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Responsibilities
The Academic Administrator will be responsible for the following:

* Management of Faculty-related Processes
- Oversee administrative and evaluative processes for faculty appointments, promotions & tenure, contract renewals, lecturer promotions, and emplacements
- Review dossiers and documents submitted by faculty to ensure accuracy and adherence to university policies
- Provide guidance and prompt responses to faculty and administrators on faculty-related matters
- Identify and implement enhancements to streamline faculty-related operations

* Faculty Engagement, Development, and Special Projects
- Organise professional learning communities and engagement sessions to enhance faculty understanding of NIE policies and guidelines
- Support the operationalisation of faculty development and talent attraction initiatives
- Collaborate with the Assistant Director and team to design and administer faculty surveys aimed at improving engagement
- Assist with the planning and rollout of faculty development strategies and initiatives

* Faculty-related Data Management Systems
- Manage faculty-related data systems (e.g., Student Feedback on Teaching, Academic Workload System, Publications and Research Database System)
- Work with the Digital Solutions Department to troubleshoot technical issues and recommend user-friendly solutions
- Utilise data analytics to support decision-making and optimise faculty-related processes

* Website, Social Media, and Digital Platforms Management
- Ensure that faculty-related information on NIE's website, social media platforms, and internal portals is accurate and up to date
- Oversee the implementation of digital tools to optimise faculty-related administrative processes

* Faculty School Attachment
- Manage and coordinate all aspects of the faculty school attachment process with MOE
- Ensure all procedures, timelines, and relevant documentation are followed, and maintain smooth operations throughout the attachment period

* Faculty Awards and Recognition Administration
- Provide administrative support in managing all faculty awards, and call for university nominations
- Ensure the proper administration of awards, maintain accurate records, and coordinate with relevant departments to ensure timely execution

* Finance Matters
- Oversee the financial management of the department, ensuring that budgets are developed, monitored, and adhered to
- Prepare annual budget under the guidance of Assistant Director to ensure optimal resource allocation, financial planning, and funding opportunities for the office's work plan

* Human Resource Matters
- Oversee the hiring and onboarding of part-time and temporary administrative staff for the AFA Office
- Collaborate with NIE's HR and administrative teams to ensure seamless execution of faculty-related HR matters

* Administrative Support
- Provide secretariat support for meetings, including taking minutes and preparing reports and presentations
- Draft and maintain advisories, user guides, and standard operating procedures for faculty processes

Requirements include a University Degree, at least 5 years of relevant experience, proficiency in Microsoft Office applications, and exceptional writing, analytical, and organisational skills.

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