HR Operations Specialist

2 months ago

Singapur, Singapore Ninja Van Full time
About Ninja Van

Ninja Van is a technology-driven logistics company dedicated to providing seamless delivery services for businesses across Southeast Asia. With a strong presence in six countries, we have established ourselves as the region's largest and fastest-growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute.

Our Mission

We are a technology company that is revolutionizing the logistics industry with cutting-edge software and operational concepts. Powered by algorithm-based optimization, dynamic routing, end-to-end tracking, and a data-driven approach, we provide best-in-class delivery services that delight both shippers and end customers.

Job Description

The HR Operations Specialist will be responsible for performing payroll on a regular basis and ensuring the accurate and timely maintenance of employee data records. This role requires strong organizational skills, attention to detail, and effective communication with internal and external stakeholders.

Key Responsibilities
  • Process monthly payroll (including overtime and allowances) for all employees based in Singapore
  • Process employee terminations and manage final salary matters
  • Ensure accuracy of payroll records through effective communication with internal and external stakeholders
  • Be the point-of-contact for salary matters for all SG employees
  • Maintain blue-collar employees' attendance system and track employees' daily attendance
  • Ensure timely submission of IR21 for blue-collar foreign employees who are leaving the organization
  • Ensure accuracy and timeliness of monthly CPF submission and tax clearance, where applicable
  • Prepare year-end income tax assessment IR8A form for employees
  • Prepare accurate and timely payroll journals, labor costs, and other related reports for Finance and Management
  • Monitor and track staff probation and confirmation dates
  • Prepare and record all employment letters issued out
  • Facilitate a smooth onboarding for all blue-collar employees
  • Facilitate a smooth offboarding for all employees and ensure all company items are returned and access to systems are updated
  • Understand and comply with all internal control procedures
  • Create, update, and maintain accurate employee records in personnel files and HRMS personnel database
Requirements
  • 0-1 year of relevant work experience in HR, with a Diploma in Business Management or its equivalent with specialization in HRM
  • Effective communication, interpersonal skills, and personability
  • Organized, quick thinking, and efficient
  • Meticulous with effective follow-up skills
  • IT savvy and literate in MS Office/Google suite office applications
  • Able to work independently with minimum supervision in a team-based environment
  • High integrity with ability to handle confidential information
  • Proficient in Data Management
  • Effective and efficient resource management
  • Able to work as an individual contributor and with a team

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