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Office Operations Manager

3 weeks ago

Singapore QS CONSULTANTS PTE. LTD. Full time

We seek an accomplished Office Operations Manager to provide comprehensive administrative support to our Quantity Surveyors at QS CONSULTANTS PTE. LTD.

About the Position

This role involves overseeing various administrative tasks, including document management, procurement assistance, human resource support, data entry, and general administrative tasks.

Main Responsibilities:
  • Document Management: Ensure that all contract documents are properly bound and accurately recorded.
  • Procurement Support: Establish and maintain relationships with suppliers and vendors to secure quotations and manage tender invitations.
  • Human Resource Assistance: Contribute to recruitment processes, such as scheduling interviews and reviewing resumes, as well as assisting with employee onboarding and offboarding.
  • Data Entry: Efficiently enter cost data into spreadsheets to guarantee accurate financial tracking.
  • General Administrative Support: Offer comprehensive administrative support, including answering phone calls, managing office supplies, coordinating equipment maintenance, and providing additional support when needed.
Requirements:
  • Leadership Skills: Strong leadership skills to guide team members and drive results.
  • Communication Skills: Excellent communication skills to interact effectively with colleagues, clients, and external partners.
  • Microsoft Office Skills: Proficiency in Microsoft Office applications, including Excel, Word, and other relevant software.
  • Organizational Skills: Demonstrated organizational skills to prioritize tasks efficiently and meet deadlines.