High-Level Administrative Coordinator

4 days ago

Singapore ITA CONSULTANCY & SOLUTIONS PTE. LTD. Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ITA Consultancy & Solutions Pte. Ltd. The ideal candidate will have excellent organizational and multitasking skills, with the ability to handle multiple tasks simultaneously.

Key Responsibilities:
  • Serve as the primary point of contact for clients, responding to calls, emails, and welcoming visitors in a professional manner.
  • Manage schedules, appointments, and meetings for team members, ensuring seamless coordination and communication.
  • Handle correspondence, document preparation, and file management with precision and attention to detail.
  • Maintain office supplies and ensure a well-organized and efficient work environment.
  • Assist with invoicing, expense tracking, and basic accounting tasks, providing accurate and timely support.
  • Prepare and issue billing to clients, adhering to company policies and procedures.
  • Prepare secretarial work such as drafting letters and maintaining records, demonstrating excellent written communication skills.
  • Provide personal assistant support to the Director, including managing personal schedules, travel arrangements, and other administrative tasks.
  • Take on additional tasks assigned by the direct report supervisor, demonstrating flexibility and adaptability.
  • Support team members with administrative and organizational tasks as needed, fostering a collaborative and supportive work environment.
Salary and Benefits:

The salary for this role is approximately $45,000 - $55,000 per annum, depending on experience, plus a competitive benefits package and opportunities for professional development and growth.

Requirements:
  • O-Level or Diploma in any relevant field.
  • Proven experience as an administrative assistant, office manager, or similar role (experience in an accounting or financial environment is an asset).
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with office technology.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • A proactive attitude with a high level of professionalism and confidentiality.
Benefits:
  • Competitive salary and benefits package.
  • Opportunities for professional development and growth.
  • A friendly and supportive work environment.
  • The chance to be part of a firm that values your contributions.

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