Senior Office Coordinator

2 days ago


Singapore beBeeAdministrative Full time $40,000 - $55,000
Job Title: Senior Office CoordinatorWe are seeking a highly skilled and experienced Senior Office Coordinator to join our team. The successful candidate will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our office.Responsibilities:  Office Administration    Manage procurement, inventory tracking, and distribution of office supplies to ensure adequate resources are available;    Handle incoming calls and transfer them appropriately; greet and assist walk-in visitors and clients;    Assist with daily administrative tasks such as printing, photocopying, scanning, and document binding;    Manage the receipt, logging, and dispatch of company mail and courier parcels;  Support the coordination of company meetings, staff events, and other office-related arrangements.  Employee Records & Attendance    Maintain and update employee information for the Production Department, including onboarding and offboarding;    Monitor and update attendance records, including lateness, early leave, and leave applications;    Compile and summarize overtime data to support monthly payroll processing.  Client Admin Support & Invoicing    Assist the project/sales team in organizing client documentation and handling basic administrative paperwork;    Accurately enter billing details into the system and verify invoice information against contracts;    Assist in preparing and issuing electronic or hardcopy invoices to clients, and arrange confirmation or delivery when needed;    Organize and file invoices and reconciliation records for future reference and audits.Requirements: Minimum Qualifications:  Degree in Business Administration, Human Resource, or related fields. Preferred Qualifications:  At least 1 year of relevant experience in administrative or office support role.  Experience in the construction, engineering, or industrial sector is an asset.  Proficient in Microsoft Office (Excel, Word, Outlook).  Familiar with basic data entry, document filing, and invoice tracking systems.  Good communication skills in English.  Mandarin language skills are an asset.  High attention to detail and strong organizational skills.  Strong sense of responsibility, teamwork, and initiative.What We Offer: We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about delivering exceptional administrative support, please submit your application today

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