Billing Operations Specialist

1 week ago


Singapore ODE CONSULTING PTE. LTD. Full time
Job Title: Billing Executive

We are seeking a highly organized and detail-oriented Billing Executive to join our team at ODE Consulting PTE. LTD. The successful candidate will be responsible for managing the invoicing process, ensuring accuracy and timeliness of invoices, and maintaining excellent customer service skills.

Key Responsibilities:
  • Manage the invoicing process, including checking against company systems and project trackers to identify potential billing needs.
  • Generate and issue invoices to customers or clients based on contracts, service agreements, or proposals.
  • Ensure timely and accurate invoicing of programs or coaching completed, including variable items.
  • Compile receipts for overseas runs and seek reimbursement from clients.
  • Maintain records of sales invoices and client and billing contact details.
  • Communicate with customers regarding their invoices, payment status, and any discrepancies.
  • Follow up on outstanding invoices and coordinate with sales to review AR and assist the MD in chasing payment as needed.
  • Upload invoices via e-invoicing systems as specified by clients.
  • Monitor and track invoice payments.
  • Work with the Sales team to follow up on AR or for the MD's clients to follow up on status.
  • Ensure copies of invoices are filed for follow-up or audit purposes.
  • Attend training on ad hoc basis for new invoicing systems introduced by clients.
  • Assist in providing sales data for tender purposes where needed.
  • Review processes to improve productivity.
Requirements:
  • A degree or equivalent years of experience.
  • Familiarity with numbers and experience in accounting/book-keeping or maintaining budgets.
  • Good written and verbal communication skills.
  • Understanding of basic accounting math.
  • Strong attention to detail to keep accurate data.
  • Good organizational skills to track and monitor invoices.
  • Familiarity with MS Office, especially Excel.
  • General administrative skills.
  • Good customer service skills.


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