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Front Office Coordinator

2 months ago

Singapore CTES CONSULTING PTE. LTD. Full time
Job Title: Front Office Administrator

We are seeking a highly organized and detail-oriented Front Office Administrator to join our team at CTES CONSULTING PTE. LTD. in Singapore. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our team and ensuring the smooth operation of our front office.

Key Responsibilities:
  • Provide front office reception services, including answering phone calls, greeting visitors, and managing office supplies.
  • Manage office inventory, including ordering and replenishing stocks of stationery, food, and beverages.
  • Maintain accurate and up-to-date staff directories, including phone numbers and email addresses.
  • Ensure the office facility is maintained at 5S standards, including meeting rooms and common areas.
  • Coordinate courier services, receive post mail, and deliver parcels.
  • Verify and renew work permits and licenses for the building.
  • Maintain office equipment and assets, including lighting, photocopiers, and coffee machines.
  • Process purchase requisitions and good receipts in our ERP system.
  • Collaborate with the Office and HR Teams in Singapore on office and HR matters.
  • Perform other ad-hoc duties and projects as assigned by supervisors.
Support Functions:
  • HR: Administer recruitment, onboarding, and exit processes, performance management, talent management, employee relations, payroll administration, training, and development.
  • HR & HSE: Ensure compliance with HR and HSE policies, guidelines, and procedures.
  • IT: Support IT personnel on server room access and IT matters.
Requirements:
  • Diploma in Business Administration or Human Resource Management or equivalent.
  • Proficient in MS Office, including Word, Excel, and PowerPoint, and experience with HRIS/ERP systems.
  • Growth mindset, versatile, and willingness to take on hands-on operational roles.
  • Ability to work independently, meet deadlines, and maintain accuracy.
  • Meticulous, organized, and resourceful team player with strong facilitation, communication, and presentation skills.
  • Able to handle ambiguity and diversity with good organizational skills.

CTES CONSULTING PTE. LTD. is an equal opportunities employer. We welcome applications from qualified candidates who share our values and are passionate about delivering exceptional results.