Administrative Officer/Assistant

2 weeks ago


Singapore Industrial & Commercial Facilities Management Pte. Ltd. Full time

Job Responsibilities:

  • Assignments from Centre Manager and Property Executives/Officers.
  • Co-ordinate and minutes taking for site meetings, QMS meetings (ISO) and Bizsafe (OSHAs) meetings.
  • Arrange meetings with Contractors & ad-hoc meetings for Centre Managers, Executives, etc. as well as informing relevant parties (internal or external) to attend the meeting.
  • Assist Centre managers/executives in their paper work.
  • Maintain and update department manual filing and shared drive system for both tenants and subject references.
  • Maintain and updating of the department resource library.
  • Communicate and liaises orally or in writing (fax, memo, email, and letters) within and outside the organisation to make appointments, schedule meetings, collects information for Managers/Executives.
  • Attends to preliminary enquiries including telephone calls and directs them to the Managers/Executives for immediate action.
  • Handle enquiries and complaints.
  • Compilation of weekly and monthly reports such as Progress reports, budget, etc for filing.
  • Any ad-hoc duties assigned.

Requirements:

  • Minimum Diploma in Business Administration or equivalent.
  • Minimum 2 years of relevant experience.
  • Team player with positive work attitude.
  • Excellent communication, writing and interpersonal skills.
  • Pro-active and meticulous.
  • Able to multi task in a fast paced environment.
  • Preferably able to effectively bilingual in English and Mandarin (to liaise with Mandarin speaking clients).

We offer attractive remuneration packages and good career advancement prospects to the right candidate.


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