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Office Administrator

1 month ago

Singapore APAR TECHNOLOGIES PTE. LTD. Full time
Roles & Responsibilities
  • Manage security door access, access card user profile creation/deletion and after-hours door access support
  • Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
  • Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
  • Manage office supplies, office equipment and pantry supplies
  • Oversee facilities services & maintenance activities
  • Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
  • Manage business trips, hotel booking, temp accommodation and visa/work permits application process
  • Collaborate with cross-functional teams to ensure a seamless workflow
  • Organize other office activities (meetings, event planning, town hall booking & etc.)
  • Ensure operations adhere to policies and regulations
  • Any other duties / project as assigned

Qualifications and Profile

  • Diploma / Degree holder with at least 4 years of proven experience as office administrator
  • In-depth understanding of office management procedures and policies
  • Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
  • Strong interpersonal, written and communication skills
  • Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
  • Mature and adaptive and able to interact well with all levels of stakeholders
  • Flexibility to adapt to a fast-paced and rapidly changing environment.
  • Ability to work independently and as part of a team.
  • Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)

EA License No: 11C4879 / Registration ID : R1218583

Apar Technologies Pte Ltd, Singapore

Tell employers what skills you have

Outlook
Excel Macro
Ability to Multitask
Adaptive
HR administration
Microsoft Office
Ability To Work Independently
Advanced Excel
Office Management
Administration
Hotel Booking
Access Control
PowerPoint
Office Administration
Event Planning
Excel
Vlookup
Circulation