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HR & Admin Assistant

1 month ago

Singapore EASYAD CONSULTING PTE. LTD. Full time
Roles & Responsibilities

Administrative Duties:

  • Handling administrative request and queries
  • Prepare files for archiving and manage return and retrieval of files following firm guidelines
  • Provide timely and accurate support to Director, with administrative support needs
  • Perform other related duties as required

HR Support:

  • Assist in the recruitment process by job posting, scheduling interviews, coordinating candidate assessments, and preparing interview materials
  • Maintain employee records, including personnel files, attendance records, and performance evaluations
  • Support onboarding and offboarding processes for new hires and leaving employees, including conducting orientation sessions and exit interviews.
  • Assist with the implementation of HR policies and procedures
  • Assist with facilitating mid and year end reviews
  • Assist to coordinate employee training and development initiatives, including scheduling training sessions and tracking employee participation
  • Act as a point of contact for employee inquiries regarding HR policies, benefits, and other related matters
  • Compile data, information, reports and submit survey requests from Ministry of Manpower (usually on a quarterly basis).
  • Prepare draft government claims on childcare leave, maternity leave and NS leave for Office Manager's review and submission
  • Assist in the planning and execution of employee engagement activities, such as team-building events, recognition programs, and employee surveys
  • Sending reminders and tracking
  • Assist with the internship and practice training programme
  • Participating in Career fairs and events
  • Collaborate with the wider alliance HR team on projects and initiatives to support the overall strategic goals of the firm
  • Assist in preparing payroll

Office Management:

  • Submit invoices from vendors to the Accounts team and ensure timely payments
  • File and affix signatures on approval forms, distributing them to staff and organizing them in folders
  • Prepare offices for visiting overseas staff and manage stationery orders

Qualifications and Skills:

  • Diploma's degree in Business Administration, Human Resources, or related field preferred
  • Previous experience in an administrative or HR role is advantageous
  • Strong organizational and multitasking abilities
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and collaboratively in a fast-paced environment
  • Attention to detail and a proactive approach to problem-solving
Tell employers what skills you have

Outlook
Childcare
Microsoft Office
Archiving
Ability To Work Independently
Interpersonal Skills
Office Management
Administration
Payroll
Employee Engagement
Employee Training
HR Policies
Administrative Support
Human Resources
Scheduling