Receptionist/ Admin Assistant

4 weeks ago

Singapore WELLBRED CAPITAL PTE. LTD. Full time
Roles & Responsibilities

Department: Admin

Job Title: Receptionist / Admin Assistant

Location: Singapore

Reporting line: Global Head of HR + Head of Singapore Office

Key responsibilities

Reception / Admin

  •  Meet & greet guests;
  •  In charge of local and international courier, pantry and stationary items;
  •  Booking meeting room and ensure that the office/meeting rooms are well kept at all times;
  •  Act as Fire Warden & Rep for building management Fire Evacuation exercises;
  •  Custodian of Petty Cash (Submission every end month);
  •  Submit invoices to Finance and making sure bills are paid on time;
  •  Assist Traders with their expense claims;
  •  Taking care of requests related to ACRA/ Passport for Apostille to Singapore Academy of law;
  •  Working with other admin colleagues where and when necessary;
  •  Assist employees coming from other offices in meetings arrangement with counter party /persons during their visits in Singapore, restaurant reservation, scheduling, and transportation;
  •  Communicate with IT Manager and assist on all IT ad hoc requests and alerts. This includes notification of
  • Building Electricity shutdown in advance;
  •  Assist HR on renewals of all licenses and insurance of Singapore Office (LEI, SBF);
  •  Flight & Hotel bookings;
  •  Visa application via Corpass


Know Your Customer Due Diligence Checks

  • Assist in the onboarding of counterparty(s) following the KYC process;
  •  Acknowledge request by Traders/ Operations team regarding onboarding of counterparty(s) adhering to KYC procedure guidelines;
  •  Communicate with counterparty(s) to collect and exchange required documents.
  • Maintain tracking of documents throughout the onboarding process until fully executed;
  •  Coordinate internally on all documentation to be shared or signed: NDA – forward to Legal Department for vetting / Financial Controller for execution Bank application – CFO
  • Screen counter party information using the screening tools such as Refinitiv World check/ FACTIVA Dow Jones
  • Escalate any redflags identified during screening to the Compliance Head for further assessment;
  • Screen vessel information using Llyod’s Intelligence Seasearcher and forward report(s) to the Compliance
  • Head for advice and guidance;
  • Conduct periodic reviews and renewals of KYC information for existing counterparty(s) and maintain accurate records of KYC renewals and updates


Knowledge skills and abilities


  •  Preferably 3+ years’ experience as Assistant and Receptionist;
  •  Ability to communicate effectively and clearly, both written and verbal;
  •  Ability to manage daily tasks on her/his own;
  •  Ability to collaborate with colleagues based in other locations;
  •  Able to take initiatives where and when needed, in line with company policies and procedures

Tell employers what skills you have

Microsoft Office
Due Diligence
Travel Arrangements
Good Communication Skills
basic accounting knowledge
Administrative Support
KYC
Screening
Scheduling
Ability to Prioritize

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