Facilities Administrator

5 days ago


Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time
Roles & Responsibilities

Facilities Administrator

Work Dynamics - Integrated Facilities Management

What your day-to-day will look like:

  • Maintain leave records
  • Liaise with HR on OT claims
  • submit IT access requests
  • Onboarding of new joiners, offboarding of leavers,
  • Liaise with UBS vetting teams on new joiner vetting status
  • Request for office & IT access
  • Update contract records
  • Assist in calendar invites / meeting room reservations / logistics
  • Assist in T&E claim submission
  • Assist in travel approval requests
  • Submit Purchase Order requests to JDE and maintain the PO tracker
  • Follow-up with teams on Corrigo work orders
  • Review and submit JLL vendor invoices
  • Liaise with vendors on invoice submission and payments
  • Consolidate vendor invoices for IFM billing (to send to GCS managers for review of IFM bills)
  • Prepare GMP, adhoc & project billings to client
  • Submit revenue & expense accruals
  • Prepare financial report (MMR) with updates from all team leads
  • Update Regional finance on IFM invoice payments
  • Assist on Corrigo issues - update of work order schedules, onboarding of JLL users & vendors
  • Assist on new joiner matters
  • Draft, review, and revise contracts
  • Negotiate contract terms with clients and vendors
  • Ensure all contracts comply with company policies and legal requirements
  • Maintain a comprehensive contract database
  • Monitor contract deadlines and renewals
  • Coordinate with internal departments to gather necessary information
  • Prepare reports on contract status and performance
  • Assist in resolving contract disputes
  • Develop and implement contract management processes

Tell employers what skills you have

Microsoft Office
Property Management
Dynamics
Vetting
Interpersonal Skills
Recruiting
GMP
Contract Management
Approachable
Investment Management
Accruals
Customer Service
Real Estate
Facilities Management
Hospitality
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