Facilities and Admin Executive

4 weeks ago

Singapore Singapore Swimming Association Full time
Roles & Responsibilities

Singapore Aquatics (SAQ) is the governing body for the aquatic sports of swimming, water polo, diving and artistic swimming in Singapore as a member of World Aquatics (AQUA). SAQ is charged with the development and education of aquatic players, officials, coaches and volunteers throughout Singapore and with the conduct of competitions and programmes for all levels of participation.

We invite applications for the post of:

FACILITIES & ADMIN EXECUTIVE


A. PRIMARY JOB PURPOSE

Report to the Deputy Executive Director of SAQ. As part of the SAQ team, you will be working closely with internal and external stakeholders on all facilities related matters and administrative duties regarding travel and accommodation in support of SAQ’s national teams, events and programmes.


B. JOB RESPONSIBILITIES

1. Facilities Administration

· Process booking of OCBC Aquatic Centre facilities for high performance training of national and development squads.

· Process booking of Sport SG facilities for high performance training of national and development squads.

· Process booking of facilities for SAQ’s events and programmes.

· Manage scheduling of facilities, including deconflict of schedules

· Be the main POC to liaise with clubs, facility managers and centre managers regarding bookings and the use of facilities.

· Prepare and manage displacement plans for SAQ’s training, events or programmes.

· Manage facilities protocol for the National Training Centre working closely with the OCBC Aquatic Centre management team, including entry and access.

· Monitor the facilities budget and track monthly usage.

· Prepare facilities utilisation forecasts for the year, working closely with events team and respective disciplines.

· Liaise with Sport SG on any matters relating to invoicing/billing of facilities.

2. Travel Administration

· Working with the respective sports, coordinate and manage all travel, accommodation and insurance requirements for national team travel overseas for competitions and training.

· Be the main point of contact on all travel matters with the travel agent/service provider.

· Be the main point of contact for all travel insurance related matters

· Ensure all travel, accommodation and insurance bookings are in line with SAQ’s processes and policies.

3. Others

· Keep abreast of all activities in the SSA calendar.

· Assist in office administration duties, including liaising with landlord on matters relating to furniture and equipment.

· Support the Deputy Executive Director on other ad-hoc duties when assigned.


C. REQUIREMENTS/SKILLS

· At least 1 year of relevant working experience.

· Possess at least Diploma/Advanced/Higher/Graduate Diploma, preferably in Business Administration, Physical Education, Sports Management or any sports-related fields.

· Other relevant qualifications preferred.

· Has a good understanding of data entry and administrative work.

· Meticulously detailed with strong time management, scheduling and planning skills

· Good communication (written and verbal) and interpersonal skills

· A strong and effective team communicator with good problem-solving skills

· Able to establish and maintain good relationships with multiple stakeholders.

· Advance knowledge in Microsoft Office (Excel, Word, PowerPoint)

· Available to start on short notice preferred.

Please send your detailed resume stating current and expected salary to: leon.lim@sgaquatics.org.sg.

Only shortlisted candidates will be notified.


Tell employers what skills you have

Microsoft Office
Administrative Work
Interpersonal Skills
Administration
Data Entry
Office Administration
Time Management
Communication Skills
Scheduling
Sports Management
Able To Work Independently

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