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Assistant Admin Manager

3 months ago

Singapore CPG FACILITIES MANAGEMENT PTE LTD Full time

You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.


  • To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
  • Record / write minutes for Admin and Operations Monthly meeting.


 Human Resource
  • New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
  • Facilities Booking/ Permits
  • Sourcing, inviting and awarding Quotations for approved Admin contracts. Example
  • Insurance, Stationeries, Copier Toner, Paper and staf uniform
  • Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
  • Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
  • Assist in sustainability projects
  • Collating and submitting staff claims for transport, overtime and wellness benefits
  • Coordination of various certification documentation for internal and external audits
  • Summon offence notice on BES (By law carpark obstruction) till closure
  • Booking of Badminton court.
  • Cover PA during her absense for writing minutes, preparing GM documents
  • Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
  • Feedback system / CFMS system support
  • Presentation at GM and HOD for admin related matters

Requirements:

  • Min Dip in related studies
  • Min 8 years of admin managerial experience
  • Independent, analytical and able to perform under pressure and tight timeline
  • An effective communicator with strong analytical skills
  • A team player who is meticulous to details
  • Proactive in driving new initiatives
  • Working hours : 5.25day (alternate Sat off)