Admin & Facilities Manager

1 month ago

Singapore PCCW SOLUTIONS SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

Admin & Facilities Manager – In this new role, you will be responsible day-to-day administration and organizational support to ensure the smooth and efficient daily operation of Singapore entities. To be successful as an Admin Manager you should be able to oversee and ensure smooth and efficient daily operations. Ultimately, a top-notch Operations Administrator should be highly organized and thrive under pressure.


You will:

  • Member of crisis management to execute crises response and safety measures, such as COVID hygiene measure protecting the company and employees
  • Review office admin workflow, administrative policies and internal procedures from time to time to ensure efficiency and effectiveness ( includes compliance to ISO)
  • Oversee the front of house reception area, conference room and facilities set up, guest services, staff support services.
  • Assist in all leasing and tenancy matters including space planning, fitting-out works, renovation and relocation projects
  • Deal with landlords, property management office and external vendors, office health, safety & security
  • Monitor and maintain office equipment & facilities services including housekeeping services for all office area
  • Manage and review bills, invoices and supplies procurement.
  • Prepare and control annual budgets and administrative expenses
  • Organize / arrange ad-hoc or staff events
  • Negotiates and tracks agreement and renewal
  • Handles and keep good communication and reporting with local entities and functional departments
  • Provide necessary ad hoc response and support in case of urgency, including weekday and weekend and non-office hour period
  • Ad-hoc service support assigned by supervisors and/or higher authorities

You Bring:

  • Ability to work with all levels of management and effectively communicate with people at all levels and from various backgrounds
  • Able to work independently.
  • Detail-minded with strong organizational and management skills.
  • Timeliness on delivering commitments, and the ability to multitask and prioritize
  • Detail-minded with strong organizational and management skills
  • Excellent analytical, written, and verbal skills
  • Self-starter, ability to work well under pressure
  • At least 5 years all round office operations administration experience gained in sizeable companies.
  • Exposure in facilities management, administration policy formulations an absolute advantage
  • Good command of English is crucial and other spoken languages will be a plus.

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We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class. Information provided will be treated in strict confidence and will only be used for recruitment-related purposes. Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies, a copy of which will be provided immediately upon request.


Tell employers what skills you have

Ability to Multitask
Management Skills
Property Management
Housekeeping
Annual Budgets
Work Well Under Pressure
Landlords
Administration
Procurement
Pressure
Verbal Skills
Space Planning
Crisis Management
LinkedIn
Able To Work Independently
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