Administrative Executive
6 days ago
Roles & Responsibilities
· Executive Support to Principal Director
- Scheduling of Meetings, Appointments for the Principal Director
- General administrative support in filling, documentation and screening of calls for Principal Director
- Collate, compile and prepare claims reimbursement for Principal Director
- Track and record BOA and Green Mark Courses for Principal Director including keeping track of CPD points for renewal
- Yearly Renewal of GMAP cert for Principal Director
- Update Training Records for Principal Director (ISO)
- Daily prepping of Principal Director’s office prior to his arrival i.e: getting his water, turning on his room aircon
· Project Administrative Support
- Preparing of documents for Government tender bids & fee submissions including liaising with external consultants on fee bids and documents
- Prepare Interim Certificate and Progress Claims to Contractors
- Submit building construction monthly returns to BCA
- Prepare fee proposals for client’s signature upon confirmation of project (including SIA contract)
· Finance Management
- Prepare and submit monthly accounts to Accountant
- Prepare monthly billing to clients
- Prepare monthly projections of projects and update of monthly expenses
- Prepare and submit quarterly GST returns to IRAS on behalf of company
- Prepare and liaise with Tax Auditor on submission of company’s annual income to IRAS
- Prepare payment vouchers for payments of invoices
- Prepare online banking transactions for approval
- Liaise with Corporate Secretariat on submission of FY filing
· HR Management
- Arrange interviews for potential candidates for Architectural position
- Submit Reimbursement claims for Principal Director via InfoTech System and consolidate team’s monthly reimbursement claims for approval
- Process Payroll to all staff at the end of the month via InfoTech
- Submit CPF contribution to CPF board
- Prepare and submit staff yearly Income tax (Including Resigned Staff in previous year)
- Submit Work permit and Employment Pass application to MOM for employment of foreign workers
- Onboarding of New Staff and Offboarding of Resigned Staff (Setup new hire access, process salary adjustments and terminate access of staff in Info-Tech and briefing new staff on use of system)
- Monitoring and registering of courses for Staff
- Coordinate staff birthday celebrations
- Arrange printing of name cards for confirmed staff
· IT Management
- (Part of Onboarding and Offboarding) Create new staff profile and remove resigned staff profile on Hyper V Management in Server
- Create new and delete resigned staff profile for Copier access
- Liaise with IT (Alvyn) on email creation for new hire and email termination for resigned staff
- Main contact liaison with IT vendor (JKTech) and related IT services (Fujifilm Copier machine etc) for all IT needs in the office (Software renewals, purchases)
- Create Server access for new staff / Check Server issues (e.g: Backup problems etc)
· Office / Facilities Management
- Supports the daily operations of the office
- Manage & Purchase Office Supplies i.e: Office Stationeries, Cleaning supplies, Pantry supplies, Nespresso Capsules
- Main contact liaison with landlord on office maintenance/lease renewal
- Liaise with Vendors/Suppliers on Maintenance of the office premises e.g: Aircon - Servicing, Water Dispenser, Internet Access (Singtel), Fire Hosereel/Extinguisher, SP Meter Reading monthly submission
- Yearly Renewal of BOA certificates for QPs and Company Licence
- Yearly Renewal of BCA-PSPC for Office
- Yearly Renewal of GeBIZ and Netrust Account
- Prepare, coordinate and update processes and training records for ISO Audit
- Co-ordinate Cleaning Auntie’s Schedule and Payment at the end of each month
- Maintain the cleanliness and presentability of the office compound / premises i.e: Daily clearing of the office trash, Sweeping of the backyard (minimally 2x a week)
- Apply and submit documents for PSG grants of new software for office and track/monitor reimbursement claims
- Main contact liaison for SEO Optimization and related matters
- Contact Liaison for Company’s Website maintenance/Web & Email Hosting
- Coordinate Office Festival celebrations (Christmas, CNY)
- Assist in other admin and ad-hoc duties as required
Requirements
· Preferred Degree Holders in relevant field
· Min. 5 years’ relevant experience
· Must be a Problem Solver and Critical Thinker
· Prior knowledge in Finance and HR added advantage
· Ability to converse in Mandarin a plus
· Only Singaporeans
· Salary will commensurate experience
Tell employers what skills you have
Water
IRAs
Construction
Online Banking
Approval Process
Tax
ISO
Landlord
Payroll
Income Tax
Office Software
Administrative Support
IT Management
Screening
Scheduling
Facilities Management
-
Administrative Executive
6 days ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...
-
Executive Director of Operations
2 weeks ago
Singapore Executive Access Full timeJob DescriptionAs a key member of the Executive Access team, the Office Manager will play a crucial role in ensuring the smooth operation of our facilities and providing exceptional administrative support to our directors.Key ResponsibilitiesProvide comprehensive KYC support, including account opening processes, to high-net-worth individuals.Liaise with...
-
Executive Assistant
6 days ago
Singapore AP EXECUTIVE PTE. LTD. Full timeJob Title: Executive AssistantAP EXECUTIVE PTE. LTD. is seeking a highly skilled and experienced Executive Assistant to support our team. The successful candidate will be responsible for providing administrative support, coordinating meetings, and managing office operations.Key Responsibilities:Assist the Executive Assistant with daily administrative...
-
Executive Assistant
6 days ago
Singapore AP EXECUTIVE PTE. LTD. Full timeRoles & ResponsibilitiesMy client, a single-family office, is seeking an executive assistant based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes.Position OverviewThe Executive Assistant role is based in Singapore and will be part of a broader team...
-
Administrative Executive
6 days ago
Singapore CAREERSTAR INTERNATIONAL PTE. LTD. Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Executive to join our team at Careerstar International Pte Ltd. As an Administrative Executive, you will be responsible for planning, organizing, and executing internal and external company events, including meetings, training sessions, team-building activities, and corporate culture...
-
Administrative Executive
2 months ago
Singapore SEACARE MANPOWER SERVICES PTE LTD Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Executive to join our team at SEACARE MANPOWER SERVICES PTE LTD. As an Administrative Executive, you will be responsible for providing complex administrative support to our organization, including event management, corporate support, and budgeting.Key ResponsibilitiesAssist in the...
-
Administrative Executive
5 days ago
Singapore YSQ INTERNATIONAL PTE. LTD. Full timeAdministrative Executive Job SummaryAt YSQ INTERNATIONAL PTE. LTD., we are seeking a highly skilled Administrative Executive to manage our team's schedule, appointments, and travel arrangements. The ideal candidate will possess excellent organizational and communication skills, with the ability to maintain confidential information and track expenses. Key...
-
Administrative Executive
6 days ago
Singapore I-LINK MANPOWER CONSULTANCY PTE. LTD. Full timeJob Summary:I-LINK MANPOWER CONSULTANCY PTE. LTD. is seeking a professional and organized Administrative Executive to join our team. As an Administrative Executive, you will be responsible for handling various administrative tasks, including handling helper applications, arranging arrival, assisting sales persons and suppliers, and coordinating human...
-
Administrative Executive
6 days ago
Singapore FOCUSLIGHT SINGAPORE PTE. LTD. Full timeJob Title: Admin ExecutiveAbout Us: FOCUSLIGHT SINGAPORE PTE. LTD.About the Role:We are seeking an Admin Executive to join our team. As an Admin Executive, you will be responsible for the establishment, training, implementation, and maintenance of rules for the office's daily work.Key Responsibilities:Responsible for the archival management of the company's...
-
Administration Executive
6 days ago
Singapore J. KEART ALLIANCES PTE. LTD. Full timeRoles & ResponsibilitiesThe Primary responsibilities of the Administration Executive are:a)Report and assist the Account Manager and Operation Staff.b) Assist account manager on the daily duties such as submiting clearance and applying pass.c) Assist to prepare and submitting reports and minute of meetings.d) Oversea and ensure various inventories are in...
-
Administrative Executive
4 weeks ago
Singapore Chariots Capital Pte Ltd Full timeJob Title: Administrative ExecutiveChariots Capital Pte Ltd is seeking a highly organized and proactive Administrative Executive to support daily office administration in our interior design and architecture firm.Key Responsibilities:Data Entry: Accurately enter and maintain project-related data in internal databases.Support to Team: Provide all...
-
Executive Administrative
6 days ago
Singapore TENTEN PARTNERS PTE. LTD. Full timeRoles & ResponsibilitiesOur client, an established international bank is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to their senior management team. The ideal candidate will possess experience working with senior management individuals, exceptional communication skills, a keen attention to...
-
Administrative Executive
6 days ago
Singapore FIVE STAR RECRUITMENT Full timeRoles & ResponsibilitiesPosition: Administrative ExecutiveLocation: Six Avenue, SingaporeSalary: SGD 3,500 – 4,000 (commensurate with experience)About the Company:Our client is a reputable financial services firm seeking a competent Administrative Executive to support their expanding operations. This role involves working closely with the management team...
-
Administrative Executive
2 months ago
Singapore PRESTIGE TECHNOLOGY (S) PTE. LTD. Full timeRoles & ResponsibilitiesOverviewHere at Prestige Technology, we are the leading solutions provider and an active partner in the semiconductor, cryogenic processes and systems, and safety industries. We provide turnkey solutions to meet our customer's requirements and expectations.We are looking for a highly motivated and detail-oriented administrative...
-
Administrative Executive
6 days ago
Singapore Careers@Gov Full timeWe are looking for a resourceful and energetic individual to join our Corporate Administration team at the Building and Construction Authority (BCA). The successful candidate will play an active role in making a difference to Singapore's built environment.The Corporate Administration Department is responsible for ensuring the smooth and efficient operation...
-
Solar Administrative Executive
6 days ago
Singapore PMCE (GLOBAL) PTE. LTD. Full timeRoles & ResponsibilitiesJob Title: Solar Energy Company Administrative ExecutiveJob Summary: We are seeking a highly organized and efficient Administrative Executive to support our residential solar energy company’s operations. The Administrative Executive will manage office procedures, support various departments, handle correspondence, and ensure...
-
Administrative Executive
2 months ago
Singapore Aural-Aid Pte. Ltd. Full timeRole Overview As an Administrative Executive, you will work with multiple functions in Aural-Aid to keep processes running smoothly. You will observe the different key functions to understand the business overview, and provide support mainly related to administration, accounts, hiring and marketing. Manage internal office communication, including receiving...
-
Administrative Executive
1 week ago
Singapore Careers@Gov Full timeWe are seeking a resourceful and energetic individual to join our Corporate Administration Department. As an Administrative Executive, you will play a crucial role in ensuring the smooth and efficient operation of our office and organization.Job Scope:Your responsibilities will include providing transportation management for staff and guests, conducting...
-
Administrative Executive
2 weeks ago
Singapore Careers@Gov Full timeWe are seeking a highly organized and detail-oriented Administrative Executive to join our Corporate Administration Department. As a key member of our team, you will be responsible for ensuring the smooth and efficient operation of our office and organization.Key Responsibilities:Provide transportation management for staff and guestsManage daily courier...
-
Administrative Executive
6 days ago
Singapore E-BRIDGE PRE-SCHOOL PTE. LTD. Full timeJob Title: Centre Admin ExecutiveThe Centre Admin Executive will be responsible for the day-to-day operations of the centre and provide customer care services to students and their parents. Key responsibilities include data entry, customer service, and administrative tasks.Administration:Support the centre with data entry of child transactions into the ECDA...