Pre Qualification Administrator

2 weeks ago


Singapore Peak Ocean Full time

25th August, 2023:

Responsibilities:

  • Support prequalification administrative functions, reporting to Pre-Qualification Coordinator(s). This includes data consolidation, report maintenance and data updating supplier prequalification system.
  • Support Pre-Qualification Coordinator(s) to ensure that the prequalification process for all new supplier requests is carried out efficiently and expeditiously.
  • Filing and archiving suppliers' information relating to prequalification. Support Pre-Qualification Coordinator(s) by auditing and coordinating with procurement specialists to ensure all important documents are available.
  • Process and analyze supplier data submitted for prequalification, under the supervision of Pre-Qualification Coordinator(s), and upload these documents in share folders in Sharepoint for prequalification rating and approval by the various departments namely technical, commercial, financial, HSE, quality and compliance.
  • Prepare and issue vendor vetting worksheet for compliance to conduct vetting on all new
Suppliers, under the supervision of Pre-Qualification Coordinator(s).

  • Support monthly supplier prequalification internal meeting and prepare all documents in
folders for all new suppliers requiring screen and review by the supplier pre-qualification
committee.

  • Support Pre-Qualification Coordinator(s) for Issuing supplier prequalification status reports on a monthly basis.
  • Attend meeting with suppliers when required.

Requirements/Qualifications:

  • Minimum five years working experience in administrative role preferably in procurement and supply chain.
  • Possesses good computer skills including Sharepoint, MS Word and MS excel spread sheet analysis.
  • Ability to resolve routine problems and questions independently.
  • Ability to pay close attention to details, and present good planning, organization, and time management skills.
  • Ability to handle tasks simultaneously.


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