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Pre Qualification Administrator
2 weeks ago
25th August, 2023:
Responsibilities:
- Support prequalification administrative functions, reporting to Pre-Qualification Coordinator(s). This includes data consolidation, report maintenance and data updating supplier prequalification system.
- Support Pre-Qualification Coordinator(s) to ensure that the prequalification process for all new supplier requests is carried out efficiently and expeditiously.
- Filing and archiving suppliers' information relating to prequalification. Support Pre-Qualification Coordinator(s) by auditing and coordinating with procurement specialists to ensure all important documents are available.
- Process and analyze supplier data submitted for prequalification, under the supervision of Pre-Qualification Coordinator(s), and upload these documents in share folders in Sharepoint for prequalification rating and approval by the various departments namely technical, commercial, financial, HSE, quality and compliance.
- Prepare and issue vendor vetting worksheet for compliance to conduct vetting on all new
- Support monthly supplier prequalification internal meeting and prepare all documents in
committee.
- Support Pre-Qualification Coordinator(s) for Issuing supplier prequalification status reports on a monthly basis.
- Attend meeting with suppliers when required.
Requirements/Qualifications:
- Minimum five years working experience in administrative role preferably in procurement and supply chain.
- Possesses good computer skills including Sharepoint, MS Word and MS excel spread sheet analysis.
- Ability to resolve routine problems and questions independently.
- Ability to pay close attention to details, and present good planning, organization, and time management skills.
- Ability to handle tasks simultaneously.
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