Personal Secretary to CEO

2 weeks ago


Singapore JENGA CORP PTE. LTD. Full time

Jenga Corp wishes to hire a trusted Personal Secretary to our young and inspiring CEO.

About the role:

  • Provide highlevel administrative support to 2 Management Executives;
  • Keep the Management Executives advised of timesensitive and high priority issues, ensuring appropriate followup;
  • Maintain confidential and sensitive information;
  • Complete a variety of special projects including creating PowerPoint presentations, Ministry compliance updates, industry trends, special reports and agenda material;
  • Draft, review and send communications on behalf of Management Executives;
  • Maintain document management systems and databases;
  • Calendar management, schedule and facilitate client and departmental meetings, including marketing events and team building events;
  • Greet clients and visitors to the office;
  • Attend meetings and take notes of discussion, prepare the initial draft of action points;
  • Coordinate travel arrangements, including booking flights, accommodation and ground transportation;
  • Prepare and submit expenses and reconcile expense reports;
  • Oversee office management and routinely perform a wide variety of support and administrative duties to ensure smooth daily operation;

You should have:

  • Three years' related experience, with at least two years' experience supporting individuals at the executive level strongly preferred;
  • Positive attitude, driven and ready to take on challenges;
  • Ability to exercise judgment in managing confidential or sensitive information;
  • Meticulous attention to detail and followthrough; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
  • Ability to work independently, to take initiative and to overcome obstacles;
  • Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
  • High degree of maturity and professionalism;
  • High degree of flexibility in a demanding, fastpaced and frequently changing environment;
  • Strong service orientation in responding to customer needs;
  • Excellent oral and written communication skills (both in English and Chinese to better manage the clients);


  • Singapore AVA GLOBAL PTE. LTD. Full time

    Job Description: At least 3 year(s) of working experience in the related field is required for this position. Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent. Willing to work 5.5 days a week. Full-Time position(s) available.Responsibilities: Full spectrum of secretarial support to Chairman & CEO. Prepare reports,...


  • Singapore AVA GLOBAL PTE. LTD. Full time

    Roles & ResponsibilitiesJob DescriptionCandidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing, Secretarial or equivalent. At least 3 year(s) of working experience in the related field is required for this position....


  • Singapore Prestige Media Management Pte. Ltd. Full time

    Our client is looking for an executive assistant who has experience in administrative and secretarial roles. You will play a critical role in ensuring the smooth and efficient operation of the CEO's office. You will provide comprehensive administrative and executive support to the CEO and the office, enabling them to focus on strategic priorities, business...


  • Singapore HOIDI INTERNATIONAL PTE. LTD. Full time

    Act as the first point of contact for the CEO Screen and deal with incoming mails, faxes; and post/generate/draft correspondence/letter on behalf of CEO and setting appointments as required Providing a bridge to smooth communication between CEO and internal departments and support the Top Management on fundamentals daytoday running of the Company by liaising...


  • Singapore PIF CAPITAL (S) PTE. LTD. Full time

    1.Job Title Personal Assistant to CEOsJob Description & RequirementsPIF Capital is the SME Capital Consultancy for SMEs. We help SMEs to grow and corporatize.Our vision is to be Asia Silicon Valley.Our mission is to develop A+ Companies & Capital Entrepreneurs.Job Requirements:Reporting directly to founders of the Company (CEOs)Proactively manage and...


  • Singapore ALEPH PTE. LTD. Full time

    Roles & ResponsibilitiesAleph is a creative engineering company comprising a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients who see the future and engage Aleph as their rocket fuel.We are looking for...

  • Personal Assistant

    2 weeks ago


    Singapore TY INNOVATIONS PTE. LTD. Full time

    Provide a full range of secretarial and administrative support to CEO including but not limited to calendar management, scheduling meetings, claims submission, making travel arrangements and personal matters Coordinate and collaborate with internal teams, external partners, clients, and stakeholders on behalf of the CEO, facilitating effective communication...

  • Secretary

    2 weeks ago


    Singapore Recruit Expert Pte Ltd Full time

    Roles & Responsibilities:Perform a full spectrum of secretarial and administrative support to the CEO.Manage all documentation and confidential matters of the company.Responsible in drafting correspondence, writing minutes and preparing presentation slides.Requirements:Diploma and above.JLPT N2 to N1 as this role will be reporting to a CEO and will liaise...

  • Personal Secretary

    2 weeks ago


    Singapore Singtel Full time

    Personal Secretary:Date:19-Jan-2023Location: Singapore, SingaporeCompany:Singtel GroupAt Singtel, we believe in the strength of a vibrant, diverse and inclusive workforce where backgrounds, perspectives and life experiences of our people help us innovate and create strong connections with our customers. We strive to ensure all our people practices are...


  • Singapore PARADISE GROUP HOLDINGS PTE. LTD. Full time

    Location : Bukit Timah onlyJob Scope : Ensure cleanliness, hygiene, and maintenance of the vehicle at all times and schedule for regular car servicingProvide chauffeuring services to CEO/COO and familyAbide by all traffic regulations, laws, and ordinances while drivingDo not leave and drive out of work without permissionAny other ad-hoc assignments or...


  • Singapore PARADISE GROUP HOLDINGS PTE. LTD. Full time

    Location : Bukit Timah onlyJob Scope : Ensure cleanliness, hygiene, and maintenance of the vehicle at all times and schedule for regular car servicingProvide chauffeuring services to CEO/COO and familyAbide by all traffic regulations, laws, and ordinances while drivingDo not leave and drive out of work without permissionAny other ad-hoc assignments or...

  • Personal Assistant

    2 weeks ago


    Singapore PENROSE TECH (SINGAPORE) PTE. LTD. Full time

    Responsibilities: Provide secretarial and administrative support to the CEO and COO Support all aspects of daily work routine Maintain calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs Prepare supporting documents and presentations for business discussions if required...


  • Singapore SEARCH INDEX PTE. LTD. Full time

    Job Highlights: 5 days work week, Transport provided To and from Clement MRT Every WED WFH with daily lunch providedJob Description:Division/Department: Business DevelopmentReporting to: Chief Executive OfficerJob title: 1-year Contract Executive SecretarySUMMARYAssist CEO on full spectrum of Executive Secretary activities. 1 year contract Executive...

  • Corporate Secretary

    2 weeks ago


    Singapore Reeracoen Singapore Pte Ltd Full time

    Our client is a global leader in factory automation, currently looking to hire a Corporate Secretary to support the CEO.【 What you will be doing 】 Reporting to CEO To understand the intentions of the management team, and to be able to coordinate/collaborate not only within Singapore but also within the region group accordingly Be able to communicate...


  • Singapore AZTEC STEEL PTE. LTD. Full time

    **Secretary's Personal Driver Job DescriptionChauffeuring the Secretary : Transport the Secretary from and to work daily.Vehicle Maintenance : Regularly maintain the company's fleet of vehicles, ensuring they are clean, well-maintained, and in top condition.Safety and Compliance : Adhere to road and traffic rules while driving, prioritizing passenger...


  • Singapore SINOPPEL DEVICE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description Provide secretarial and administrative support to CEO Manage, organize and maintain CEO’s schedule, including setting up appointments with potential clients · Acting as first point of contact between CEO and internal or external stakeholders. Managing incoming and outgoing correspondence on behalf of CEO, phone...

  • Executive Secretary

    2 weeks ago


    Singapore QUANTUMSYS TECHNOLOGIES PTE. LTD. Full time

    **Job DescriptionThe Executive Secretary performs general administrative tasks, on behalf of the CEO and CMB. This involves coordinating various calendars and meetings to support the leaders of the hospital.He/she is typically outgoing and friendly, and able to work well with many leadership personality types. Armed with a self-starter attitude, he/she is...

  • Secretary

    2 weeks ago


    Singapore Sedgwick Full time

    Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It's an opportunity to do something meaningful, each and every day. It's having support for your...

  • Corporate Secretarial

    2 weeks ago


    Singapore TALENTS@WORK PTE. LTD. Full time

    Monday to Friday:Location:East:Dental & Medical benefits:The Challenges: Arrange Board meetings, create meeting agendas, and record meeting minutes for review and approval. Assist the CEO in following up on administrative tasks as required/requested by the Board. Coordinate and manage events such as the Annual General Meeting (pre and post) and any other ad...


  • Singapore SINPEAK PTE. LTD. Full time

    Driving (in Singapore & USA) Help with some errands / chores / moving and housekeeping/scheduling/ admin job etc Able to work flexibility (7 days a week, 24 hours a day), the actual work won't be intense at all, he may end up working less than 2 hours a day on average but CEO hours are very flexible, so should his Able to travel to USA/EU/other speaking...