Current jobs related to Facilities Administrator - Singapore - INTERNATIONAL BACCALAUREATE ORGANIZATION (SINGAPORE BRANCH)

  • Administrative Assistant/Executive

    2 weeks ago

    Singapore INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD. Full time

    Roles & ResponsibilitiesJob Responsibilities: Assist in the day-to-day administrative work of the Facilities Department. Receive all incoming calls/ enquiries related to recruitment. Perform daily check on workers' attendance and to ensure the attendance is captured, approved correctly and promptly. Keep track of employee overtime. Update new...

  • Facilities Operations Coordinator

    1 week ago

    Singapore INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD. Full time

    Job Title: Facilities ExecutiveWe are seeking a highly skilled and experienced Facilities Executive to join our team at INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD.Job Summary:The Facilities Executive will be responsible for assisting the Facilities Operations Manager in the daily operations of our facilities. This includes assisting in the...

  • Administrative Coordinator

    2 weeks ago

    Singapore CYCLECT FACILITIES MANAGEMENT PTE. LTD. Full time

    Job SummaryCYCLECT FACILITIES MANAGEMENT PTE. LTD. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our facilities management team.Key ResponsibilitiesAdministrative SupportPerform general administrative duties such as...

  • Administrative Coordinator

    2 weeks ago

    Singapore INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant/Executive to join our team at Industrial & Commercial Facilities Management Pte. Ltd. The successful candidate will be responsible for providing administrative support to the Facilities Department, ensuring seamless day-to-day operations.Key...

  • Quantity Surveyor

    2 weeks ago

    Singapore CYCLECT FACILITIES MANAGEMENT PTE. LTD. Full time

    Job SummaryCYCLECT FACILITIES MANAGEMENT PTE. LTD. is seeking a skilled Quantity Surveyor to join our team. As a Quantity Surveyor, you will play a crucial role in managing facilities and ensuring that projects are completed on time and within budget.Key ResponsibilitiesBuild Up Quotations: Develop detailed quotations from schedules of rates (SOR) to ensure...

  • Facilities Management Professional

    2 weeks ago

    Singapore CPG FACILITIES MANAGEMENT PTE LTD Full time

    Job SummaryCPG FACILITIES MANAGEMENT PTE LTD is seeking a highly skilled and experienced Facilities Management Professional to join our team. As an Assistant Facilities Manager, you will be responsible for providing top-notch facilities management services to our clients.Key ResponsibilitiesFacilities Management ServicesProvide preventative maintenance...

  • Administrative Coordinator

    7 days ago

    Singapore CYCLECT FACILITIES MANAGEMENT PTE. LTD. Full time

    Job SummaryCYCLECT FACILITIES MANAGEMENT PTE. LTD. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our customers, ensuring the smooth operation of our facilities management services.Key ResponsibilitiesPerform general...

  • Facilities Administrator

    2 weeks ago

    Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time

    Roles & ResponsibilitiesFacilities AdministratorWork Dynamics - Integrated Facilities ManagementKey Responsibilities: Maintain proper office filing & archiving system (soft & hard copies) Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place Monitor and track expenses and ensure timely invoice processing...

  • Administrative Executive

    7 days ago

    Singapore ALTUS FACILITIES ENGINEERING PTE. LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Executive to join our team at Altus Facilities Engineering PTE. LTD. The successful candidate will be responsible for managing administrative tasks, maintaining records, and ensuring the smooth operation of our facilities.Key ResponsibilitiesManage and maintain accurate and...

  • Administrative Coordinator

    2 weeks ago

    Singapore KNIGHT FRANK PROPERTY & FACILITIES MANAGEMENT PTE. LTD. Full time

    Administrative Support ====================== We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Knight Frank Property & Facilities Management PTE. LTD. The successful candidate will provide administrative support to our Condominium Manager, handling records, coordinating inspections, and maintaining...

  • Facilities Management Specialist

    2 weeks ago

    Singapore ARRAY ENGINEERING & FACILITIES MANAGEMENT PTE. LTD. Full time

    Job Title: Senior Facilities/Property ExecutiveWe are seeking a highly skilled and experienced Senior Facilities/Property Executive to join our team at ARRAY ENGINEERING & FACILITIES MANAGEMENT PTE. LTD.Roles and Responsibilities:Lead a team of technicians to handle service requests and ensure timely completion of tasks.Coordinate with business units to...

  • Facilities Management Specialist

    1 week ago

    Singapore ARRAY ENGINEERING & FACILITIES MANAGEMENT PTE. LTD. Full time

    Job Title: Senior Facilities/Property ExecutiveWe are seeking a highly skilled and experienced Senior Facilities/Property Executive to join our team at ARRAY ENGINEERING & FACILITIES MANAGEMENT PTE. LTD.Roles and Responsibilities:Lead a team of technicians to handle service requests and ensure timely completion of tasks.Coordinate with business units to...

  • Administrative Executive

    7 days ago

    Singapore ALTUS FACILITIES ENGINEERING PTE. LTD. Full time

    Job SummaryWe are seeking a highly skilled Administrative Executive to join our team at Altus Facilities Engineering PTE. LTD. The successful candidate will be responsible for managing various administrative tasks, including accounts payable and receivable, inventory management, and procurement. The ideal candidate will have excellent organizational and...

  • Administrative Support Specialist

    1 week ago

    Singapore ACE DECISION FACILITIES MANAGEMENT PTE. LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at ACE DECISION FACILITIES MANAGEMENT PTE. LTD. As an Administrative Support Specialist, you will be responsible for providing administrative support to our facilities management team.Key Responsibilities:Provide administrative support to the...

  • Administrative Support Specialist

    2 weeks ago

    Singapore ACE DECISION FACILITIES MANAGEMENT PTE. LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at ACE DECISION FACILITIES MANAGEMENT PTE. LTD. as an Admin Assistant.Key Responsibilities:Data Entry and Management: Accurately and efficiently enter and manage data, ensuring high levels of accuracy and attention to detail.Customer Service...

  • Administrative Executive

    2 weeks ago

    Singapore CWL FACILITIES MANAGEMENT PTE. LTD. Full time

    Job SummaryCWL FACILITIES MANAGEMENT PTE. LTD. is seeking a highly skilled and experienced Administrative Executive to join our team. As an Administrative Executive, you will be responsible for providing administrative support to the Condo Manager and assisting with various aspects of condominium management.Key ResponsibilitiesAssist the Condo Manager in...

  • Administrative Coordinator

    2 weeks ago

    Singapore CWL FACILITIES MANAGEMENT PTE. LTD. Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Executive to join our team at CWL Facilities Management PTE. LTD. The successful candidate will be responsible for providing administrative support to our Condo Manager and ensuring the smooth operation of our condominium management services.Key ResponsibilitiesAssist the Condo Manager...

  • Administrative Assistant

    2 weeks ago

    Singapore PHAMOUS FACILITIES MANAGEMENT PRIVATE LIMITED Full time

    Job SummaryWe are seeking an experienced Administrative Assistant - Accounts to join our team at PHAMOUS FACILITIES MANAGEMENT PRIVATE LIMITED. The successful candidate will be responsible for providing administrative support to the Accounts department, ensuring the smooth operation of our financial processes.Key ResponsibilitiesProvide administrative...

  • Administrative Assistant

    2 weeks ago

    Singapore C+H ASSOCIATES PTE. LTD. Full time

    Roles & ResponsibilitiesOverviewAs an administrative assistant, you will provide essential support to our team, handling various administrative tasks with efficiency and attention to details. Your role will involve organising documents, managing communication, and assisting in day-to-day operations. You will also be working closely with the operation...

  • Facilities Administrator

    9 hours ago

    Singapore SODEXO SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesKey Result Areas Preparation and data entry of requisitions for supplier and event payments in the iProcurement system Set up of new suppliers in iProcurement system Obtain quotes from suppliers prior to raising requisition for purchase order in the system Provide relief for Client Service and Mailroom team if required Order /...

Facilities Administrator

3 months ago

Singapore INTERNATIONAL BACCALAUREATE ORGANIZATION (SINGAPORE BRANCH) Full time
Roles & Responsibilities

JOB DESCRIPTION

Job Type: Full-Time, Permanent
5-day work week in office

Interested candidates can submit your application here:

About the IB

If you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate (IB) may have the ideal opportunity for you The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries. A career at IB is not just a job; it's an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organisation where we empower our employees to thrive and make a difference.

About the job

This role assists the Facilities Manager in ensuring that facilities activities are undertaken to a high professional standard and that the office environment meets the needs of the people that work in it. The post holder provides support in administrative matters and first-level technical support in maintenance of the office when required on a daily basis and on an ad-hoc project basis.

Key Responsibilities

- Prepare Purchase Requests (PRs) and Purchase Orders (POs): Ensure that all vendor POs have enough funds to pay respective incoming invoices by maintaining the open PO funding report

In partnership with Facilities Manager, manage the Facilities vendors and contracts
- Prepare & submit monthly Facilities department real-time monthly invoices budget report
- Assist in Reception duties
- Responsible for ensuring the day-to-day effective running and maintenance of the office including, but not limited to: water filtration equipment, coffee machines, refrigerators, sinks, lighting, restroom equipment in good working order, etc. This includes requests received via ServiceNow portal.

Oversee hospitality staff to ensure they are undertaking the maintenance of the office, which includes cleaning and overall tidying of the office environment per their vendor contract.

About you

  • Diploma or equivalent
  • Good administrative experience in an office environment
  • Customer-facing experience an advantage
  • Some technical expertise an advantage. (On-the-job training is provided)
  • Familiarity with Microsoft Office Suite
  • First aid and fire safety qualifications preferred (training is provided)
  • Fire warden experience preferred (training is provided)

    In addition to your salary, we offer an attractive range of benefits for Singapore-based:

    20% employer's CPF contribution
    S$1200 yearly flexible credits
    20 Days annual leave, plus public holidays, with the choice to buy or sell up to 3 days annual leave using flexible credits
    Life assurance 2x annual salary
    Flexible working hours due to nature of work
    Organisation sponsored learning opportunities for professional development
    Corporate passes to Singapore Zoo, River Wonders and Gardens By The Bay
Tell employers what skills you have

Fire Safety
Microsoft Office
Lighting
Property Management
Water Filtration
Customerfacing
Interpersonal Skills
Recruiting
Assurance
First Aid
ServiceNow
Real Estate
Facilities Management
Hospitality
Technical Support