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Facilities Administrator

2 months ago

Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time
Roles & Responsibilities

Facilities Administrator

Work Dynamics - Integrated Facilities Management

Key Responsibilities:

  • Maintain proper office filing & archiving system (soft & hard copies)
  • Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place
  • Monitor and track expenses and ensure timely invoice processing by the managers
  • Assist to follow up and update SOPs
  • Finance administration work such as Raising of PO & GR, SAP System POR Requestor Procedures, End to End Support, Finance GR Administrative Work, Procurement of all vendor services
  • To assist in vendor contract renewal, vendor creation of processes. Raising for vendor creation. Vendor update of detail, of contact information.
  • Support all sourcing & procurement activities for the client including preparation of quotations for submission to client
  • Collaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources for procurement activities
  • Assist site team in monitoring and data compilation of pantry / consumable supplies, chemical waste collection, cleanroom laundry report and etc.
  • Tracking and monitoring of stock are crucial and will be required to match invoice for Order proceeded
  • Support any ad-hoc tasks as assigned by the Manager, not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business requirement

Qualifications:

  • Proven experience in an administrative role, preferably within a corporate environment.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), email management tools, and other relevant applications.
  • Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
  • High attention to detail and accuracy in all aspects of work.
  • Ability to work independently and in a team environment, demonstrating flexibility and adaptability.
  • Strong problem-solving skills and a proactive approach to resolving issues.
  • Discretion in dealing with sensitive and confidential information.

Tell employers what skills you have

Microsoft Office
Archiving
Ability To Work Independently
Dynamics
Administrative Work
Approval Process
Administration
Investment Management
Procurement
SAP
Adaptability
Attention to Detail
Sourcing
Facilities Management
Ability to Prioritize
Hospitality