HR & Admin Assistant

3 weeks ago

Singapore ALPAQ SEAFOOD PROCESSING PTE. LTD. Full time
Roles & Responsibilities

i) Job Summary:

  • We are looking for a proactive and organized HR & Admin Assistant to support the HR and administrative functions of the company.
  • This role will assist in payroll, recruitment, employee relations, record keeping, and office management.
  • The ideal candidate must have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

II) Roles & Responsibilities:


Human Resources (HR) Duties

  • Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with the candidates.
  • Asist in the preparation and submission of MOM E-Pass, S-Pass, Work Permit applications.
  • Maintain and update employee records (personal details, leave, attendance, etc.).
  • Prepare and issue employment contracts, offer letters, and other HR documents.
  • Assist with employee onboarding, including orientation and new hire documentation.
  • Monitor and track employee attendance, leave requests, and time-off policies.
  • Assist in the preparation and maintenance of HR policies and procedures.
  • Support in the implementation of training programs and development initiatives.
  • Help organize employee engagement activities and initiatives.
  • Maintain confidentiality of employee information and HR-related matters.

Administrative Duties

  • Manage office supplies inventory and reorder supplies when necessary.
  • Coordinate office maintenance and liaise with vendors for repairs and services.
  • Handle incoming calls, emails, and correspondences.
  • Schedule meetings, appointments, and organize company events.
  • Maintain filing systems and ensure documents are organized and easily accessible.
  • Assist in preparing reports, presentations, and other administrative materials.
  • Manage office equipment and ensure functionality (PC, laptops, mobile phones, etc.).

General Support

  • Provide general administrative support to the HR and management teams.
  • Assist with payroll processing and timesheet management.
  • Organize employee records and assist with audits.
  • Ensure compliance with company policies and procedures.
  • Keep track of all licenses’ expiry date, and to submit the renewal application to the relevant government agencies as deemed necessary.
  • Perform other administrative tasks as required.

III) Qualifications and Skills:

  • GCE 'O' & 'N' level.
  • Knowledge of HR practices and procedures.
  • Good organizational and multitasking skills.
  • Resourceful and Problem-solving abilities.
  • Good verbal and written communication skills, and organizational abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Capability to work both independently and collaboratively within a team.

IV) Experience:

  • 2 years of experience in an administrative or HR-related role.
  • 1 year of experience in using Quick HR.


Job Applicant: Only open to Singaporean and PR


Job Type: Part Time


Tell employers what skills you have

Resourceful Problem-solving
staff & manpower
Microsoft Office
Organisational Skills
Screening Resumes
Multitasking Skills
Office Management
Administration
filling in paperwork
Employee Engagement
HR Policies
Administrative Support
Human Resources
Scheduling
Events Organisation

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