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Office & Administration Manager

1 month ago

Singapore BUNDESLIGA INTERNATIONAL GMBH SINGAPORE BRANCH Full time
Roles & Responsibilities

Job Title: Office & Administration Manager

Employment Type: Freelance, Part-Time

Reporting Line: Managing Director


JOB SUMMARY

This dual-role position combines the responsibilities of an Office Manager and a Team Administrative Assistant who will report directly into the Managing Director. The successful candidate will ensure the efficient running of the office while providing high-level executive support to the Managing Director. This position is ideal for a highly organised, detail-oriented professional who thrives in a dynamic environment and excels in multitasking.

The role requires availability for on-site work every Monday (8 hours) and Thursday (4 hours), with the remaining hours flexible, ensuring a minimum of 20 hours per week.


KEY RESPONSIBILITIES

Office Management

  • Oversee daily office operations, ensuring a clean, safe, and organised work environment
  • Manage office supplies, inventory, and liaise with vendors for procurement and maintenance. This includes end-to-end merchandise inventory management.
  • Coordinate office layouts, seating arrangements, and workspace allocations
  • Implement and maintain efficient administrative systems and processes
  • Ensure compliance with health and safety regulations, licences, permits, and certifications

Administrative Support

  • Manage correspondence, including emails, calls, and mail, ensuring timely responses
  • Organise and maintain digital and physical filing systems
  • Coordinate team meetings and office-wide initiatives

Executive Support to the Managing Director

  • Act as a trusted partner to the Managing Director, providing proactive and confidential administrative support
  • Manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare meeting agendas, minutes, and follow-up action items
  • Screen and prioritise incoming communications, including emails and calls, and respond on behalf of the Managing Director when appropriate
  • Handle personal administrative tasks for the Managing Director as needed

Human Resource Support

  • Assist with employee onboarding processes, including workspace setup, visa applications and introductions

Financial Oversight

  • Process invoices, payments, and expense reports in coordination with the finance team
  • Ensure financial documentation aligns with company policies and procedures

Project Support

  • Maintain oversight of all ongoing projects
  • Maintaining overview of manpower movement and organising all associated travel arrangements
  • Additional operational support for any events on-ground in Singapore


Please submit your applications via this job portal or by writing directly to tizian.ibach@bundesliga-international.com with your professional resume.

We appreciate all applications and welcome applicants from all backgrounds; however, only shortlisted candidates will be contacted.


Tell employers what skills you have

Microsoft Office
Microsoft Excel
Travel Arrangements
Inventory
Office Management
Administration
Procurement
Inventory Management
Accounting
Compliance
Writing
Human Resource
Administrative Support
Resource Management
Scheduling