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Administrative Executive

3 months ago

Singapore CBRE APAC Full time

Company Information:

CBRE, a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm. The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography.

As part of CBRE Group Inc., CBRE Global Workplace Solutions (GWS) | Local | Singapore offers integrated facilities management services to its huge client base in Singapore.

Role Summary:

Our division is now looking for administrative personnel who are eager to learn and grow in the business and operations of real estate management. The role of Contract Support is to provide comprehensive administrative and finance support as well as exceptional customer service to both internal and external clients. The individual will need to possess good administrative, data and information organisation and communication skills while demonstrating understanding of contract and operations between CBRE and customer.

Job Description:

Client Reporting

  • To support Contract Manager or Facility Manager in compiling supporting documents of work done, preparing and presenting client monthly management reporting.
  • To understand contract and operational requirements, compute, prepare and submit client billings, monitor debt aging and follow up with client on collection status.

Procurement

  • To raise purchase order requests, review open purchase orders, perform goods receipting, process vendor invoices for payment.

People

  • To support Contract Manager or Facility Manager in people management through maintaining, monitoring and updating people records, such as new starters, leavers, staff movements, vacancies, absenteeism.
  • To communicate professionally and effectively and build and maintain good relationship at all levels with internal and external client.

System and Technology

  • To demonstrate good skill in Microsoft Office, especially Microsoft Excel. To master accounts payables (AP) and accounts receivables (AR) systems and processes.
  • To manage shared drive to ensure proper recordkeeping and safeguarding of critical supporting documents relevant to the contract for possible audit purposes.

Operations and Administration

  • To support Operations Team on administrative matters at client site, such as ordering supplies, monitoring new and outstanding work orders, liaising with vendors, escorting vendors during services.

Requirements:

To perform this role successfully, an individual must possess the following knowledge, skills and/or capabilities:

  • No prior experience is required.
  • A fast and independent learner with good common sense and problem-solving.
  • Able to learn and master simple accounting and operations software and systems.
  • A process-oriented and well-organised person who can handle high volume of information.
  • Able to deal well with diverse stakeholders from different background, functions and ranks within and outside of organisation.

Notes:

This role requires the individual to be based at client site for 5.5 days.