Executive Assistant/Secretary

4 weeks ago

Singapur, Singapore SEARCH PERSONNEL PRIVATE LIMITED Full time

Position : Executive Assistant/Secretary (HR Operations/CEO Support)

Location : Chinatown

Working hours : Monday - Friday, 9:30 AM - 6:30 PM

Salary (commensurate with experience) : Up to $6000 + Performance Bonus + 14 Days Annual Leave

Duration : Permanent

Industry : Financial Institution

Main Responsibilities:
  • Oversee daily office administration, ensuring smooth and efficient operations.
  • Manage HR functions, including payroll processing, leave and attendance records.
  • Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
  • Maintain employee records in compliance with local regulations and company policies.
  • Coordinate employee engagement activities, training sessions, and performance review processes.
  • Liaise with external vendors, service providers, and government agencies for HR and office matters.
  • Ensure compliance with Singapore employment laws and regulations.
  • Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
  • Manage CEO’s calendar: schedule appointments, meetings, and conference calls.
  • Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
  • Handle visa applications, renewals, and related documentation for CEO business travel.
  • Prepare meeting materials, presentations, and reports for CEO as required.
  • Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.
  • Other ad-hoc activities assigned
Requirements:
  • Diploma/Degree in Business Administration, HR, or related field.
  • Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
  • Strong knowledge of Singapore employment laws and payroll processes.
  • Bilingual in English and Mandarin to converse with Mandarin speaking associates

We are an equal opportunities employer.

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