Operations Assistant – Dormitory

3 weeks ago

Singapore B & K MARINE PTE. LTD. Full time
Job Overview:

We are seeking a motivated and detail-oriented Operations Assistant to support the day-to-day operations related to worker dormitory management and basic human resource functions. This role plays a key part in ensuring smooth coordination of manpower logistics, accommodation arrangements, and records maintenance in a marine and offshore working environment. There will also be commercial functions that the individual will have to participate to handle internal processes and documentation.

Key Responsibilities:
  • Support the coordination of worker accommodation including room assignments, check-ins, check-outs, and maintenance requests.
  • Maintain up-to-date records of dormitory occupancy and assist in compliance with dormitory regulatory requirements.
  • Assist in handling manpower logistics such as transport arrangement and shift schedule dissemination.
  • Keep accurate data and documentation of personnel records including work permits, ID passes, and training certifications.
  • Monitor expiry dates of key documents and assist in renewals or follow-up actions.
  • Coordinate distribution of PPE, uniforms, and dormitory necessities.
  • Liaise with external vendors or agencies for basic supplies and services when necessary.
  • Assist in preparing reports and updates for internal use.
  • Support safety and housekeeping inspections of dormitory premises.
  • Assist in compiling and verifying data for billing related to dormitory and manpower services.
  • Coordinate with internal departments to gather necessary information for monthly billing cycles.
  • Support the preparation of simple invoices or billing summaries for internal tracking or external clients.
  • Monitor billing schedules and follow up on pending payments or discrepancies.
  • Maintain organised records of billing documents and transactions for audit and reporting purposes.
  • Assist in preparing internal pricing sheets, quotations, and tender documentation.
  • Gather and compile technical and commercial data from various departments for project proposals and reporting.
  • Help monitor compliance with internal processes related to budgeting, procurement, and document control.
  • Organize and update internal databases to ensure commercial information is accessible and current.
  • Provide general commercial support to the team on day-to-day matters.
  • Any other operational duties as assigned.
Requirements:
  • Diploma or equivalent qualification preferred.
  • Prior experience in operations or HR support in a marine or industrial setting is an advantage.
  • Able to work independently and adapt to a fast-paced environment.
  • Strong organisational and coordination skills.
  • Proficient in Microsoft Office (Excel, Word).
  • Willingness to work near dormitory sites or operational premises.
  • Good communication skills in English; knowledge of other languages is a plus.
#J-18808-Ljbffr

  • Dormitory Officer

    6 days ago

    Singapore GEMS DORMITORY PTE. LTD. Full time $45,000 - $60,000 per year

    Job DescriptionPerform routine inspections to ensure the dormitory is clean, safe, and well-maintained.Oversee dormitory occupancy, including check-in/check-out processes and room assignments.Ensure adherence to regulations set by the Ministry of Manpower (MOM), National Environment Agency (NEA), Singapore Civil Defence Force (SCDF), and other relevant...

  • Operations Assistant – Dormitory

    6 days ago

    Singapore B & K MARINE PTE. LTD. Full time $40,000 - $80,000 per year

    Job Overview:We are seeking a motivated and detail-oriented Operations Assistant to support the day-to-day operations related to worker dormitory management and basic human resource functions. This role plays a key part in ensuring smooth coordination of manpower logistics, accommodation arrangements, and records maintenance in a marine and offshore working...

  • Dormitory Operations Assistant

    2 weeks ago

    Singapore beBeeCoordination Full time $35,000 - $55,000

    Operational Support SpecialistWe are seeking a highly skilled and detail-oriented individual to provide day-to-day operational support related to worker dormitory management and human resource functions in a marine and offshore environment.Support the coordination of worker accommodation including room assignments, check-ins, check-outs, and maintenance...

  • Dormitory Operator

    22 hours ago

    Singapore AIK LEONG PLUMBING CONSTRUCTION PTE LTD Full time

    Roles & Responsibilities Job Responsibility Performs routine inspection of residential and common areas in the dormitory compound. Monitor the validity of work pass status for all residents and prepare monthly report for the checking in and out of the dormitory unit. Enforcement on the rules and regulation for the dormitory . Participate in...

  • Dormitory Operator

    6 days ago

    Singapore AIK LEONG PLUMBING CONSTRUCTION PTE LTD Full time

    Roles & ResponsibilitiesJob ResponsibilityPerforms routine inspection of residential and common areas in the dormitory compound. Monitor the validity of work pass status for all residents and prepare monthly report for the checking in and out of the dormitory unit. Enforcement on the rules and regulation for the dormitory . Participate in fire drills and...

  • Dormitory Operations Coordinator

    1 day ago

    Singapore beBeeCoordinationspecialist Full time $4,000 - $6,000

    Job Title: Dormitory Operations SpecialistWe are seeking a highly motivated and detail-oriented individual to support our day-to-day operations related to worker dormitory management and basic human resource functions in a marine and offshore working environment.This role plays a key part in ensuring smooth coordination of manpower logistics, accommodation...

  • Dormitory Operations Specialist

    5 days ago

    Singapore beBeeEstateManager Full time $3,000 - $4,500

    Job Title:Assistant Estate Manager">Key Responsibilities:Assist dormitory management during incidents and events.Attend to enquiries from clients and employers during office hours.Interact with residents to obtain feedback on living conditions and other issues affecting their stay in the dormitory (e.g. noise pollution, cleanliness in common areas,...

  • Dormitory Operations Coordinator

    1 week ago

    Singapore beBeeProperty Full time $4,000 - $6,000

    Job Overview:We are seeking a dedicated professional to support the day-to-day operations of our worker dormitory and provide human resource functions.This role plays a key part in ensuring smooth coordination of manpower logistics, accommodation arrangements, and maintenance of our dormitory facilities.Support the coordination of worker accommodation...

  • Assistant Dormitory

    6 days ago

    West Singapore UNITED E & P PTE. LTD. Full time $40,000 - $60,000 per year

    Job DescriptionResponsible for ensuring that the Dormitory complies with FEDA and industry regulations. Fluent in FEDA requirements and able to converse well. Maintain accurate documentation for tenant check-in/out and access passes. Responsible to provide guidance on the preferred communication method to resolve operational, event and dormitory...

  • Dormitory Operations Manager

    6 days ago

    Singapore beBeeProfessional Full time $40,000 - $60,000

    Job Opportunity: Property SupervisorWe are seeking a highly skilled and detail-oriented professional to support our day-to-day operations related to worker dormitory management.The ideal candidate will be responsible for coordinating worker accommodation, maintaining records of occupancy, and ensuring compliance with regulatory requirements.They will also...