Operations Assistant – Dormitory

2 weeks ago

Singapore B & K MARINE PTE. LTD. Full time $40,000 - $80,000 per year
Job Overview:

We are seeking a motivated and detail-oriented Operations Assistant to support the day-to-day operations related to worker dormitory management and basic human resource functions. This role plays a key part in ensuring smooth coordination of manpower logistics, accommodation arrangements, and records maintenance in a marine and offshore working environment. There will also be commercial functions that the individual will have to participate to handle internal processes and documentation.

Key Responsibilities:
  • Support the coordination of worker accommodation including room assignments, check-ins, check-outs, and maintenance requests.
  • Maintain up-to-date records of dormitory occupancy and assist in compliance with dormitory regulatory requirements.
  • Assist in handling manpower logistics such as transport arrangement and shift schedule dissemination.
  • Keep accurate data and documentation of personnel records including work permits, ID passes, and training certifications.
  • Monitor expiry dates of key documents and assist in renewals or follow-up actions.
  • Coordinate distribution of PPE, uniforms, and dormitory necessities.
  • Liaise with external vendors or agencies for basic supplies and services when necessary.
  • Assist in preparing reports and updates for internal use.
  • Support safety and housekeeping inspections of dormitory premises.
  • Assist in compiling and verifying data for billing related to dormitory and manpower services.
  • Coordinate with internal departments to gather necessary information for monthly billing cycles.
  • Support the preparation of simple invoices or billing summaries for internal tracking or external clients.
  • Monitor billing schedules and follow up on pending payments or discrepancies.
  • Maintain organised records of billing documents and transactions for audit and reporting purposes.
  • Assist in preparing internal pricing sheets, quotations, and tender documentation.
  • Gather and compile technical and commercial data from various departments for project proposals and reporting.
  • Help monitor compliance with internal processes related to budgeting, procurement, and document control.
  • Organize and update internal databases to ensure commercial information is accessible and current.
  • Provide general commercial support to the team on day-to-day matters.
  • Any other operational duties as assigned.
Requirements:
  • Diploma or equivalent qualification preferred.
  • Prior experience in operations or HR support in a marine or industrial setting is an advantage.
  • Able to work independently and adapt to a fast-paced environment.
  • Strong organisational and coordination skills.
  • Proficient in Microsoft Office (Excel, Word).
  • Willingness to work near dormitory sites or operational premises.
  • Good communication skills in English; knowledge of other languages is a plus.

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