Administrator, Facilities

Overview

Administrator, Facilities & Sustainability (Asia Pacific)

Make an impact with NTT DATA. Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive.

Your day at NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive.

Responsibilities

• The Administrator, Facilities & Sustainability has the primary responsibility to ensure that department administrative duties are in good order and support in the general maintenance and repairs within the NTT DATA office environment and related buildings, including works carried out within the service level agreement.
• Support the Receptionist role to deliver friendly, efficient customer service and to create a warm and welcoming atmosphere for NTT DATA guests and stakeholders. This position aims to retain and attract new clients by providing efficient and effective front-office services & support.
• Assists with maintaining daily operations of the physical facility.
• Supports maintenance mechanics and facilities staff and/or work with vendors and contractors to carry out maintenance duties such as furniture moves, simple electrical projects, spot painting and/or cleaning, light construction and/or exterior cleanup.
• Support work projects with external contractors on building and equipment repairs. May perform other activities such as audio-visual (AV) set up for meetings or conferences, inter-office mail deliveries, waste paper recycling, and stocking of employee break areas.
• Assist in executing and hosting corporate visitors/dignitaries and company related events and activities.
• Receives and directs visitors, employment applicants, salespersons and customers to appropriate locations and parties.
• Typically operates a single or multiple position telephone system.
• Maintains a visitors' log and issues badges when necessary. Front office/Receptionist support. Perform related administration & clerical work such as payment processing. May use company intranet, paging or other computer-based systems. Additional duties include filing, sorting, mail distribution and completing special clerical and administrative projects. Support department in Sustainability events and activities.

Knowledge, Skills, and Attributes

• Highly motivated and the ability to work independently
• Excellent administrative skills including the filing of documentation, processing invoices for payments including excellent knowledge of MS Word, Excel and PowerPoint
• Detail-orientated with excellent organizational skills; ability to prioritize tasks and multi-task
• Solid verbal and written communication skills
• Ability to work independently and deliver quality work
• Knowledgeable of safety practices
• Excellent time management and project management skills
• Proactive and pays attention to detail
• Demonstrate a positive attitude towards work and can manage assigned job processes
• Ability to work well under pressure
• Able to deal with people of all levels sensitively, tactfully, diplomatically, and professionally at all times with good interpersonal skills
• Ability to coordinate the work of others
• Proactive individual with a positive attitude towards work and an excellent team player
• Ability to exercise sound judgment and display the ability to deal effectively with conflict
• Professional attitude and appearance

Academic Qualifications and Certifications

• High school certificate
• Relevant vocational training

Workplace type

On-site Working

About NTT DATA

NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

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