Facilities Administrator and Receptionist

5 days ago

Singapore JLL Full time

**JLL empowers you to shape a brighter way**.

**Facilities Administrator and Receptionist**

**Integrated Facilities Management**

**Receptionist Duties**
- Welcome visitors, determine their needs, and direct them appropriately
- Manage front desk operations and maintain a professional lobby appearance
- Handle incoming calls, route messages, and respond to general inquiries
- Process incoming and outgoing mail and deliveries
- Support meeting preparations including room bookings and visitor notifications
- Maintain a tidy and well-stocked reception area
- Assist with catering arrangements for meetings when required

**Facilities Administration**
- Coordinate facility maintenance requests and follow up on completion
- Manage office supplies inventory and ordering process
- Maintain facility documentation and records
- Support implementation of facility policies and procedures
- Coordinate with housekeeping and cleaning services
- Support workplace experience initiatives

As part of Facilities Management, Facilities Coordinator will be responsible on the following:

- Serves as the liaison for all facilities services, inclusive but not limited to cafeteria, catering, events, janitorial, lab services, cleanroom landscape, waste management, space planning, and project development services.
- Monitors the day-to-day operation and leads by example to Cafeteria, Housekeeping and Facilities teams.
- Assists in Cleanroom Consumables and Cleanroom Cleaning Equipment purchasing
- Aids in Building and Construction works of Facilities Team
- Helps in moving-in & out of workstations, event set-ups and All Hands set up of the client
- Supports in any request of Catering Services and other request from Client through Cafeteria Team
- Safety Site walk inspection with client and JLL EHS
- Helps in all environmental and facilities audit such as ISO45001, RBA, client, and customer audit.
- Managing and uploading the following client compliance in the system:

- Chemical Authorization
- Job Hazard Analysis
- Permit to work system (project work plan)
- Compliance Calendar
- General Hazard Report
- Intelex
- NEA submissions

**Location**:
On-site -Singapore

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

.

  • Facilities Administrator and Receptionist

    5 days ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Administrator and Receptionist Integrated Facilities Management Receptionist Duties Welcome visitors, determine their needs, and direct them appropriately Manage front desk operations and maintain a professional lobby appearance Handle incoming calls, route messages, and respond to general...

  • Facilities Administrator and Receptionist

    3 days ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally. The Facilities Administrator and Receptionist serves a dual role, managing day-to-day facility operations while also being the first point of contact for visitors and employees. This position requires excellent organizational skills, professional demeanor, and the ability to multitask between...

  • Facilities Administrator and Receptionist

    4 days ago

    Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time

    Roles & ResponsibilitiesThe Facilities Administrator and Receptionist serves a dual role, managing day-to-day facility operations while also being the first point of contact for visitors and employees. This position requires excellent organizational skills, professional demeanor, and the ability to multitask between facilities management and front desk...

  • Facilities Admin and Receptionist

    2 weeks ago

    Singapore JLL Full time

    **JLL empowers you to shape a brighter way**. **Facilities Admin and Receptionist** **Work Dynamics, Oracle Account** Back-up Receptionist will undertake and be proficient in administrative duties that will include but not be limited to: - Mail / parcel incoming/ outgoing deliveries, internal distribution, and communications to users - Mails and...

  • Office/facility Administration

    2 weeks ago

    Singapore Lockton, Inc. Full time

    **General information**: **Reference **:002147 **Vacancy location**: **Location**: Asia, Singapore, Singapore **Work Place**: In Office **Vacancy details**: **Job Profile**: Lockton - Experienced Professional **Title**: Office/Facility Administration **Description**: Office administration and building management to ensure the Lockton Workspace is...

  • Administrator, Facilities

    2 days ago

    Singapore NTT DATA, Inc. Full time

    Overview Administrator, Facilities & Sustainability (Asia Pacific)Make an impact with NTT DATA. Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where...

  • Facilities Admin and Receptionist

    2 weeks ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Admin and Receptionist Work Dynamics, Oracle Account Back-up Receptionist will undertake and be proficient in administrative duties that will include but not be limited to: Mail/ parcel incoming/ outgoing deliveries, internal distribution, and communications to users Mails and newspaper...

  • Facilities Administrator and Receptionist

    2 days ago

    Singapore Jones Lang LaSalle Incorporated Full time

    **JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where...

  • Office/facility Administration

    2 weeks ago

    Singapore LOCKTON COMPANIES (SINGAPORE) PRIVATE LIMITED Full time

    **Job Purpose** Office administration and building management to ensure the Lockton Workspace is meeting all the requirements of key stakeholders. Also to back up the receptionist. **Job Description - Key Tasks and Responsibilities** - Ensure the Workspace is clean and operational. - Engage the building management in matters related to the office and...

  • Facilities Administrator and Receptionist

    4 days ago

    Singapore JLL Full time $40,000 - $60,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...