Facilities Administrator and Receptionist

3 days ago

Singapore JLL Full time

JLL supports the Whole You, personally and professionally.
Facilities Administrator and Receptionist
Integrated Facilities Management
Receptionist Duties
Welcome visitors, determine their needs, and direct them appropriately
Manage front desk operations and maintain a professional lobby appearance
Handle incoming calls, route messages, and respond to general inquiries
Process incoming and outgoing mail and deliveries
Support meeting preparations including room bookings and visitor notifications
Maintain a tidy and well-stocked reception area
Assist with catering arrangements for meetings when required
Facilities Administration
Coordinate facility maintenance requests and follow up on completion
Manage office supplies inventory and ordering process
Maintain facility documentation and records
Support implementation of facility policies and procedures
Coordinate with housekeeping and cleaning services
Support workplace experience initiatives
As part of Facilities Management, Facilities Coordinator will be responsible on the following:
Serves as the liaison for all facilities services, inclusive but not limited to cafeteria, catering, events, janitorial, lab services, cleanroom landscape, waste management, space planning, and project development services.
Monitors the day-to-day operation and leads by example to Cafeteria, Housekeeping and Facilities teams.
Assists in Cleanroom Consumables and Cleanroom Cleaning Equipment purchasing
Aids in Building and Construction works of Facilities Team
Helps in moving-in & out of workstations, event set-ups and All Hands set up of the client
Supports in any request of Catering Services and other request from Client through Cafeteria Team
Safety Site walk inspection with client and JLL EHS
Helps in all environmental and facilities audit such as ISO45001, RBA, client, and customer audit.
Managing and uploading the following client compliance in the system:
Chemical Authorization
Job Hazard Analysis
Permit to work system (project work plan)
Compliance Calendar
General Hazard Report
Intelex
NEA submissions
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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