Administrative Executive

4 days ago

Singapur, Singapore Konica Minolta Business Solutions Asia Full time

Area of Responsibility:

To provide efficient, organized, and friendly secretarial assistance to Managing Director and Expats. Key duties include managing inventory and supplies, handling phone duties, company correspondences, and appointment scheduling, if any.

Essential Job Functions:

  • Manage incoming calls and direct to intended recipients.
  • Offer and serve beverages to the management and guests.
  • Collect and distribute incoming mails.
  • Handle and attend to courier services.
  • Perform general administrative duties including monitoring and replenishment of pantry items, stationery, name card request and other office supplies.
  • Liaise with contractors and vendors.
  • Order office supplies, keep inventory of stock and records of office expenses and cost.
  • Arrange travel and accommodation bookings.
  • Invitation letter for visa arrangement. Data roaming and SIM cards arrangement.
  • Administrative support to Managing Director
  • Expats support i.e., Housing, Memberships, Maintenance follow-up, Apartment handover etc. Monthly Public Holiday Notice to NOC offices.
  • Filing of Confidential documents like Rental Agreements & Distributorship Agreements
  • Support Corporate Events logistics where necessary.
  • Assist with audit checkpoints, if any. Assets, Monthly 5S desk checks.
  • Manage quarterly carpark season related matters.
  • Manage rental of vehicles, petrol cards etc.
  • Manage purchase of vouchers for sales department.
  • Staff Pass making where necessary.
  • Uniform management for Service department
  • Manage contract tea lady’s claims and leave application on Coupa/HRIQ where necessary
  • Any other duties and responsibilities that may be assigned to you by the management from time to time

Requirements:

1. Education and Experience

  • Minimum Diploma education in any relevant area
  • A minimum of 1 to 2 years' experience in a similar role
  • Demonstrated proficiency in MS Office and other IT software

2. Technical Competencies

  • Advanced proficiency in Microsoft Office Suite
  • Strong documentation and record-keeping abilities
  • Familiarity with office management systems and procedures

3. Professional Capabilities

  • Meticulous with exceptional attention to detail and accuracy
  • Strong organizational and time management skills
  • Ability to maintain confidentiality with sensitive information
  • Professional written and verbal communication abilities
  • Proactive and positive working attitude
  • Pleasant with service-oriented personality
  • Team player with excellent communication and interpersonal skills
  • Ability to work independently with minimum supervision

At Konica Minolta, we are committed to providing equal employment opportunities to all qualified individuals regardless of race, religion, gender, national origin, age, marital status, disability, or any other characteristic protected by applicable laws. All employment decisions are based on merit, qualifications, and business needs.

#J-18808-Ljbffr

  • Executive Administrator

    4 days ago

    Singapur, Singapore I2R Full time

    We are seeking a highly organized and detail-oriented Executive Administrator to join our team. As an Executive Administrator, you will play a crucial role in supporting our office operations and ensuring the smooth day-to-day activities. Your responsibilities will include: Performing data entry tasks with accuracy and efficiency. Coordinating projects and...

  • Administrative Executive

    4 days ago

    Singapur, Singapore SG EPAY PTE. LTD. Full time

    About SG EPAY SG EPAY is a licensed Singapore-based FinTech company under the Monetary Authority of Singapore (MAS). We deliver digital payment and acquiring solutions to merchants across the region with a strong focus on compliance and service excellence. Role Overview We are looking for a detail-oriented and proactive Administrative Executive to support...

  • Administrative Executive

    4 days ago

    Singapur, Singapore Ksisters Full time

    We are seeking a proactive and detail-oriented Administrative Executive to efficiently manage our day-to-day administrative tasks and maintain smooth office operations. The ideal candidate will support internal functions, oversee documentation, scheduling, and provide general administrative assistance across various departments. Responsibilities Record...

  • Administrative Executive

    4 days ago

    Singapur, Singapore Ksisters Full time

    Overview We are seeking a proactive and detail-oriented Administrative Executive to efficiently manage our day-to-day administrative tasks and maintain smooth office operations. The ideal candidate will support internal functions, oversee documentation, scheduling, and provide general administrative assistance across various departments. Responsibilities...

  • Administrative Executive

    4 days ago

    Singapur, Singapore WORLDWIDE POLYMER SERVICES PTE LTD Full time

    Job Scope / Responsibilities The Administrative Executive will provide essential administrative and office support to ensure smooth day-to-day operations of the organisation. Key responsibilities include: Manage general office operations and ensure a well-organised work environment. Handle incoming calls, emails, and correspondence efficiently. Coordinate...

  • Business Administrative Executive

    4 days ago

    Singapur, Singapore SG EPAY PTE. LTD. Full time

    About SG EPAY SG EPAY is a licensed FinTech company regulated by the Monetary Authority of Singapore (MAS). We provide innovative digital payment and acquiring solutions to merchants across the region, with strong focus on compliance, efficiency, and customer service. Role Overview We are seeking a motivated and detail-oriented Business Administrative...

  • Administrative Executive

    4 days ago

    Singapur, Singapore Thomson Medical Full time

    Thomson Medical is in the midst of an exciting transformation, where new ways of working, systems and processes are re-shaping. If you do not want to miss out this excitement and believe in our purpose in empowering life journeys by caring for generations of women, children and families, we invite you to apply for the following opportunity with us! We are...

  • Corporate Communications Executive

    4 days ago

    Singapur, Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Job Description & Requirements Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.What we offer In order to keep pace with its growth and expansion, Executive Ship Management Pte Ltd is looking for highly motivated and...

  • Executive Office Administrator

    4 days ago

    Singapur, Singapore APTA Investment Group Full time

    As an Executive Office Administrator at Apta Investment Group, you will play a crucial role in providing essential administrative support to the Founder and the leadership team. Your responsibilities will include managing complex schedules, coordinating communication, organizing travel arrangements, and overseeing various administrative tasks such as...

  • Executive / Senior Executive (Research Administration)

    4 days ago

    Singapur, Singapore National University of Singapore Full time

    Executive / Senior Executive (Research Administration) Job Description Job Title: Executive / Senior Executive (Research Administration) Posting Start Date: 26/08/2025 Job Description:Job Description The candidate will work at Coastal Protection and Flood Resilience Institute (CFI) Singapore, at the National University of Singapore (NUS) for managing the...