Administrative Executive

3 weeks ago

Singapur, Singapore Ksisters Full time

Overview

We are seeking a proactive and detail-oriented Administrative Executive to efficiently manage our day-to-day administrative tasks and maintain smooth office operations. The ideal candidate will support internal functions, oversee documentation, scheduling, and provide general administrative assistance across various departments.

Responsibilities
  • Record Keeping & Finance Support
    • Prepare and manage expense reports, invoices, and payment records
    • Support documentation processes for accounting and audit requirements
  • Office Administration
    • Monitor and maintain office supplies, including inventory tracking and procurement
    • Ensure office cleanliness and upkeep, coordinating with external cleaning services as necessary
    • Maintain organized physical and digital filing systems
  • Scheduling & Travel Coordination
    • Coordinate and schedule meetings, appointments, and internal team activities
    • Manage travel arrangements, including flight bookings, accommodations, and itineraries
    • Process and manage travel and expense claims
  • Cross-Team Administrative Support
    • Provide administrative assistance to various departments (such as HR, Sales, and Operations)
    • Support the coordination of company events, onboarding processes, and training sessions
    • Handle day-to-day tasks to ensure seamless business operations
Requirements
  • Minimum of 3 years' experience in administrative or office support roles
  • Strong organizational skills with excellent attention to detail
  • Effective communication and interpersonal skills
  • Proficiency in Google Workspace and familiarity with Xero
  • Ability to independently manage multiple tasks and prioritize workload effectively
Benefits
  • Meal allowance
  • Medical Insurance
  • Singapore Citizens or PRs only

Office Location : 15 Bukit Batok Street 22, #03-01 Propell Building, Singapore

Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • IT Services and IT Consulting
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