Administrative Executive

4 days ago

Singapur, Singapore Ksisters Full time

We are seeking a proactive and detail-oriented Administrative Executive to efficiently manage our day-to-day administrative tasks and maintain smooth office operations. The ideal candidate will support internal functions, oversee documentation, scheduling, and provide general administrative assistance across various departments.

Responsibilities

Record Keeping & Finance Support

  • Prepare and manage expense reports, invoices, and payment records.
  • Support documentation processes for accounting and audit requirements.

Office Administration

  • Monitor and maintain office supplies, including inventory tracking and procurement.
  • Ensure office cleanliness and upkeep, coordinating with external cleaning services as necessary.
  • Maintain organized physical and digital filing systems.

Scheduling & Travel Coordination

  • Coordinate and schedule meetings, appointments, and internal team activities.
  • Manage travel arrangements, including flight bookings, accommodations, and itineraries.
  • Process and manage travel and expense claims.

Cross-Team Administrative Support

  • Provide administrative assistance to various departments (such as HR, Sales, and Operations).
  • Support the coordination of company events, onboarding processes, and training sessions.
  • Handle day-to-day tasks to ensure seamless business operations.
Qualifications
  • Minimum of 3 years’ experience in administrative or office support roles.
  • Strong organizational skills with excellent attention to detail.
  • Effective communication and interpersonal skills.
  • Proficiency in Google Workspace and familiarity with Xero.
  • Ability to independently manage multiple tasks and prioritize workload effectively.
Benefits
  • Meal allowance
  • Medical Insurance
  • Singapore Citizens or PRs only
Office Location

Office Location : 15 Bukit Batok Street 22, #03-01 Propell Building, Singapore

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