Executive Assistant

6 months ago


Singapur, Singapore FWD Life Insurance Corporation Full time

FWD Group is a pan-Asian life insurance business with more than 11 million customers across 10 markets, including some of the fastest-growing insurance markets in the world. FWD reached its 10-year anniversary in 2023. The company is focused on making the insurance journey simpler, faster and smoother, with innovative propositions and easy-to-understand products, supported by digital technology. Through this customer-led approach, FWD is committed to changing the way people feel about insurance. Visit

In Singapore, FWD aims to change the way people feel about insurance by leveraging technology to deliver products and services that are relevant, easy to understand and always convenient for our customers. To this end, we have a direct-to-consumer (DTC) platform that allows customers to buy their preferred life and general insurance products directly from our website; as well as a network of preferred Financial Advisory (FA) firms for customers who want to speak with an advisor before committing to an insurance plan. Whatever their preference, we believe insurance should be simple, reliable and convenient.

Similarly, if you are looking for a career where you can create a real impact and celebrate living, we invite you to join us on our exciting journey.

PURPOSE

To undertake a supportive role where the individual will be administering a variety of administrative and clerical tasks in order to optimize workflow procedures in the office. Be the point of reference for all queries, requests or issues.

KEY ACCOUNTAIBILITIES

Secretarial and Administrative work

Provide secretarial and administrative support to assigned executives. Answer the incoming calls for assigned executives. Handle the incoming mails for assigned executives – e.g., distribute to the relevant parties and follow up. Expenses and medical claims for assigned executives. Assist in renewal of club membership. Check through documents, expenses claim to ensure accuracy before submission. Assist in preparation of presentation materials and reports. Be a key contact person e.g., follow up enquires and/or direct to the assigned executives.

Calendar Management

Maximise efficiency and effectiveness of the time for the assigned executives. Manage calendar and coordinate meetings. Schedule and coordinate meetings and appointments including booking of venue and sending the meeting invites. Set up offline and online meeting and ensure the connection runs smoothly. Be mindful of calendar progression throughout the day. Plan ahead (schedule and plan the regular meetings)

Travel and hotel arrangement

Handle travel arrangement (tickets, hotel, visas and transfers) for assigned executives. Review and monitor the travel booking processing. Check against Travel and Expenses Policy and provide the advisory to the travellers and bookers. Check through all the travel requisition before getting approval.

Office Administrative

Raise purchase orders and invoices through procurement systems. Arrange gift and festival hampers for VIP clients and media sending on behalf of assigned executives. Purchase office supplies e.g., fruits

Ad-hoc support

Provide ad-hoc support to Marketing and Events team.

QUALIFICATIONS / EXPERIENCE

Diploma/Degree holders Experience in administration/secretarial

KNOWLEDGE, SKILLS & ABILITY

Proficient in MS office application Excellent communication skills (Written & Spoken) Proactive and good in relationship management Excellent calendar management experience Good command of written and spoken English Proficient in Oracle Procurement/Expenses application is an advantage.
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