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Office Administrator cum Secretary
2 months ago
- Provide secretarial support to MD and HR Director
- Manage calendar; schedules, appointments as and when required.
- Administer all expense claims and ensure timely reimbursement.
- Be responsible for confidential and sensitive materials/documents
- Manage vehicle-related matters pertaining to Summons, Traffic Offences, Road Tax Renewal(s), COE Renewal(s), Insurance Renewal
- To coordinate with Supervisors whenever vehicle is due for inspection
- Responsible for ordering stationeries, pantry items, printing papers and all printing-related items (envelopes, letterheads etc.)
- Handle incoming mails, distribution to respective departments and dispatch of outgoing mails.
- Manage facilities including Macpherson and Tuas site and ensure office is in pristine condition at all times.
- Inspect the facility on a regular basis (minimum one per week) and ensure the facility is well maintained, damaged equipment and furnishings are repaired and in working condition.
- Administer use of meeting rooms and ensure they are well maintained at all times
- Administer office asset disposal
- Manage travel arrangements and accommodation for RISG.
- Manage petty cash for RISG and be accountable for all outgoing payments.
- Handle daily correspondence and document(s)
- Administer all matters relating to document storage at Crown Service effectively
- Prepare and issue gifts for staff (Rewarding them with badges of compliment(s))
- Manage front office
- Administer membership subscriptions
- Acquire a good understanding of the Purchase Order (PO) processing system and raise PO when required.
- Involvement in Continuous improvement projects
- Maintain and Control office keys
- Manage cleaners, Dispatch staff and security guards
Requirements
- Min Diploma and 3 years’ experience as a Office Administrator or relevant roles.
- Good hands-on experience in facilities management
- Excellent command of written and spoken English.
- High level of confidentiality, professionalism and diplomacy as well as exceptional interpersonal and communication skills.
- Posses excellent organizational and prioritizing skills.
- Proficient in Google applications.
- Good team player with positive work attitude.
Benefits
- 5 days work week - 8.30am to 5.45pm
- 14 & 16 Jalan Mesin - Macpherson - Nearest MRT ; Tai Seng (Bus Number to reach : 8, 62, 90, 151)
- We offer 16 days Annual Leave, AWS , Medical, Dental benefits and insurance coverage.
