Corporate Secretarial Assistant cum Document Controller

2 weeks ago


Singapur, Singapore ib vogt Full time
Job Overview

We are seeking a highly organized and detail-oriented Corporate Secretarial Assistant cum Document Controller to support our administrative, document management, and corporate governance functions. This role involves managing critical documents, coordinating with directors for wet ink and electronic signatures, and ensuring compliance with regulatory requirements.

Key Responsibilities
  1. Manage and coordinate the preparation and execution of various corporate documents, including wet-ink and e-signatures.
  2. Ensure the secure storage and maintenance of documents in SharePoint or other document management systems.
  3. Provide administrative and operational support to the Regional Corporate Secretary and Regional Legal Counsel in Singapore.
  4. Assist in maintaining statutory registers and ensuring compliance with the Companies Act of Singapore and other relevant regulations.
  5. Update and maintain corporate records, including original Share Certificates, Power of Attorneys, Agreements, Statutory Returns, Resolutions, and other corporate documents.
Requirements
  • Diploma in Business Studies, Law, ICSA qualifications, or any related field.
  • Candidates without relevant experience will also be considered.
  • Demonstrates a proactive "can-do" attitude.
  • Ability to thrive in a fast-paced environment and consistently meet deadlines.
  • Proficient in both spoken and written English.
  • Meticulous with strong organizational skills.
About Us

ib vogt is a leading global developer of turnkey PV plants and battery storage projects. We are committed to supporting the decarbonisation of the global electricity sector and offer a dynamic and diverse work environment with international colleagues.



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